Trading Documentation Specialist/Paralegal

Overview

A leading investment management firm is looking to appoint a Trading Documentation Specialist/Paralegal to join its New York-based office.

The firm is seeking a detail-oriented Trading Documentation Specialist/Paralegal to support Know Your Customer (KYC) and Anti-Money Laundering (AML) requirements in connection with trading agreements and counterparty onboarding. The role will work closely with Legal, Compliance, and Trading teams to ensure that all counterparties are properly vetted, documented, and approved in accordance with regulatory obligations and internal policies. The candidate will work directly with the Head of Trading Documentation and the Global General Counsel.

An ideal candidate will be proactive, energetic, hardworking, and responsive. The position is based in New York, however, the candidate will interface with the firm’s global offices. The candidate will be in a position to learn and receive supervision from senior members of the legal team. A successful candidate will be well organized, tech-savvy and have the ability to investigate the facts of a project, ensure key business, and legal questions are answered, risks are properly vetted and approved before any counterparties are onboarded and relevant deadlines are met. This is a fast-paced environment and you will be expected to assist on a wide range of trading and counterparty-related projects.

Key Responsibilities

• KYC & AML Support
  • Collect, review, and organize KYC documentation for counterparties, including corporate and financial institutions
  • Perform initial due diligence reviews, including verification of corporate structure, beneficial ownership, and control persons
  • Assist with AML checks, sanctions screening, PEP identification, and adverse media reviews
  • Maintain accurate and up-to-date KYC records in internal systems and databases
  • Support periodic KYC refreshes and event-driven reviews
• Trading Agreements & Onboarding
  • Assist in the onboarding of counterparties for trading agreements by coordinating KYC/AML approvals prior to execution
  • Support the preparation, review, and tracking of trading-related legal documentation (e.g., ISDA, master trading agreements,
  • confirmations)
  • Liaise with internal stakeholders and external counterparties to obtain missing or updated documentation
  • Track onboarding status and escalate issues or delays as needed
• Compliance & Regulatory Support
  • Ensure KYC and AML processes align with applicable laws, regulations, and internal compliance policies
  • Assist in responding to internal audits, regulatory inquiries, and compliance reviews
  • Help maintain written procedures, checklists, and templates related to KYC/AML processes
• Administrative & Reporting
  • Maintain organized electronic and physical files for KYC and trading documentation
  • Generate status reports and metrics related to onboarding and KYC completion
  • Support continuous process improvement initiatives to enhance efficiency and accuracy
• Liaise with business teams, as well as members of firm’s Legal, Compliance, Operations and Risk teams regarding requests and issues raised by counterparties and regarding legal entities XP faces
• Responsible for the maintenance and organization of matters relating to Trading Agreements, including:
  • Update and maintain counterparty folder organization
  • Maintain trackers used by Trading Agreements Team for launches of new trading vehicles and new sub-advisors
  • Update and maintain a master tracker of executed counterparty and trading agreements
  • Update in-house trading agreement platforms with agreements from existing platform/agreements previously maintained offplatform
  • Continue the development of an in-house trading agreement platform to manage trading agreement terms and prioritize trading agreement requests
  • Draft and update Counterparty Documentation Process Manual
• Responsible for determining which counterparties receive investor reporting and updating Investor Relations on counterparty credit contacts to add or remove from reporting
• Assist with completing KYC with Principal counterparties and DVP execution brokers for funds, trading vehicles, Investment Manager and sub-Advisor. Update DVP Account Packets
• Assist with providing all required documentation with DVP brokers (AML, KYC, Beneficial Ownership) for EQ and FI cash trading. Coordinate with Operations on accounts. Communicate new EQ brokers to Compliance for purposes of quarterly 13-H filings
• Assist with conducting CP initial, interim and annual credit risk due diligence calls / meetings with Head of Risk Management for over 50
• Principal Trading CPs
• Responsible for initiating NDAs with all new counterparties and providing counterparties with legal and financial documentation in order for counterparties to approve XP legal entities for trading and maintaining of (or increasing of) credit lines.
• Liaise with business teams, as well as members of firm’s Legal, Compliance, Operations and Risk teams regarding requests and issues raised by counterparties and regarding legal entities XP faces
• Manage an active pipeline of trading agreement requests across EQ and FI business teams, identifying and tracking pertinent information
• Communicate efficiently with EQ and FI business teams to apprise teams of status
• Assist with documentation organization and execution of trading documentation agreements, utilizing various contract lifecycle management tools and document management systems

Skills, Knowledge & Experience

• Paralegal certificate, associate’s degree, or equivalent legal/compliance experience
• 3+ years of experience in a legal, compliance, or onboarding role within a financial services, trading, or regulated environment
• Working knowledge of KYC and AML concepts, including beneficial ownership and sanctions screening
• Strong attention to detail and organizational skills
• Ability to manage multiple matters and deadlines in a fast-paced environment
• Experience supporting trading, derivatives, commodities, or capital markets documentation
• Familiarity with regulatory frameworks such as AMLD, BSA, FATF guidance, or equivalent
• Microsoft Office experience (Word, Outlook, Excel)
• Superior analytical, oral and written communication skills
• Sales Force (Fusion) document management system experience helpful
• Proficiency with iManage or similar document management system (preferred)