Administrative Assistant

Research & Administrative Assistant to the Founder

Gotham Quantum Energy — Office of the Founder

About us

Gotham Quantum Energy is the U.S. branch of a Canadian company focused on bringing to America Smart and Advanced Mobility. We are lucky to be operating partner integrating ZF eMobility and ZF Bus Connect platform deployments for North American public-service fleet operators and commercial trucking operators. We deliver the technology stack that closes the gap between transit, commercial trucking, and off-road electrification commitments and what cities, utilities, and operators can actually run in service. We work directly with senior leadership at ZF Group, Hydro-Québec, Polytechnique Montréal, and major U.S. municipal and commercial fleet operators. Our R&D laboratory is relocating from Anjou, Québec to a U.S.

This is a hybrid research-and-administrative position reporting directly to the Founder. You are the person who makes the Founder twice as effective: drafting the next memo while she is on the call that produced it, pulling the brief on the city, utility, or counterparty she is about to meet, owning the contract-execution workflow, and protecting the calendar so the next high-stakes conversation gets the prep time it deserves. The work spans technical-research synthesis on electric heavy-duty fleets and grid interaction, executive correspondence with senior counterparties, contract administration, partnership coordination, and day-to-day operations of a fast-moving founder's office.

What you will do

• Research municipalities, utilities, fleet operators, and OEM counterparts ahead of meetings. Synthesize findings into one-page briefs the Founder can read in five minutes and use in the room.
• Draft executive correspondence to leadership, energy utilty contacts, R&D partners, NYC agency leadership, and commercial-fleet decision-makers.
• Own contract administration end-to-end: drafting from Gotham templates (engagement letters, statements of work, NDAs), Docusign management, version control across counterparties, and tracking executed agreements and renewals.
• Prepare meeting materials, pitch decks, technical case-study updates, and proposal documents in collaboration with the Founder, PhD researchers, ZF technical leads, and external brand and marketing consultants.
• Coordinate the Founder's calendar across North American time zones, with regular travel between Montréal, New York, Gainesville, and customer sites.
• Manage the document repository for executed agreements, letters of intent, case-study source materials, and confidential R&D correspondence with strict discretion.
• Triage inbound interest from prospective municipal and commercial partners and route it appropriately.

What we are looking for

• Sharp written English. The Founder writes to senior executives in their professional register; you need to match that voice quickly.
• Technical literacy. You do not need to be an engineer, but you do need to be comfortable reading and synthesizing material on battery telematics, electric heavy-duty fleets, utility-grid interaction, and federal and state electrification policy.
• Demonstrated discretion. The work involves executed contracts, confidential R&D correspondence, and pre-announcement engagement with municipal and utility leadership.
• Self-directed. The Founder will set the priorities; you will figure out how to deliver them.
• Strong with Word, PowerPoint, PDF tools, Docusign or equivalent, and basic data presentation (Excel pivot tables, simple charts).

Nice to have

• Background in clean energy, electric mobility, automotive engineering, urban transportation, or utility and grid operations.
• Familiarity with research-grant and policy ecosystems (CFI, NSERC, Mitacs, FTA Low-No, Infrastructure Canada Zero-Emission Transit Fund, the Buy America Act framework).
• Comfort drafting in legal-adjacent register (engagement letters, NDAs, statements of work, letters of intent).

Logistics

• Compensation commensurate with experience.
• Start date: as soon as practicable.
• Part time out of the US, preferably New York with our office at 485 Madison Ave.

How to apply

Send a one-page cover letter and a CV to [email protected] with the subject line "Founder's Office: Research and Admin Associate." Please include one writing sample of 200 to 400 words any short brief, memo, or summary you have written that demonstrates how you compress complexity for a busy reader.

Pay: From $20.00 per hour

Work Location: In person