Executive Assistant Business Partner III
- Provide high-level and proactive administrative partnership and manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure leaders are properly prepared and on time for all meetings
- Assist with the scheduling of multiple stakeholder meetings
- Contribute to leadership meetings by taking notes and tracking action items
- Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
- Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
- Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- May assist with facility/space planning logistics
- May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
- May work on other tasks and projects as assigned
- May act as ELT coverage back up as needed
- May assist with the Admin program for the org by helping with alignment, coverage, morale, training and development, and hiring
- Minimum 8+ years of administrative experience
- Minimum 10+ years of direct executive support experience or applicable administrative experience
- Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Strong technical capability in Google Calendar and other Google Workspace applications
- Demonstrated expertise with extensive Zoom scheduling, troubleshooting, and other video conferencing needs
- Prior finance experience
- Experience supporting multiple leaders and complex teams
- Ability to pivot and respond to rapidly shifting priorities
- Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
- Demonstrated ability to prioritize leaders' calendar with minimal instruction or supervision
- Ability to proactively identify business needs and opportunities to add value
- Experience working with executive leadership
- Proven track record of structuring calendar cadence to support long term business objectives
- Experience implementing processes and systems to optimize leaders' time
- Experience owning complex projects from start to finish
- Strong organizational skills with a strong attention to detail
- Experience with budget management
- Ability to work with confidential information Experience working in a complex, matrixed and global environment
- Demonstrates optimism, respects others and works well in a team Bachelor's degree or equivalent practical experience
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