Records Management Technician

Ulster BOCES is seeking a Records Management Technician for a 1.0 FTE, 12 month position. The ideal candidate is computer-savvy, highly motivated, and has extensive knowledge of laws, rules and regulations governing records retention and records management. Active field experience is preferred. All Civil Service laws, rules and regulations apply. Civil Service Classification: Competitive. Merit and fitness competitive examination applies.

Salary commensurate with experience and training. Salary range: $48,000 to $56,000

GENERAL RESPONSIBILITIES:
An employee in this class designs, implements and maintains a record management system for a county department, town, village or school district. The work is performed under the general direction of a department head or other administrative official with considerable leeway allowed for the use of independent judgment in the technical details of the work. Supervision may be exercised over the work of clerical employees, and the employee provides guidance and direction to all department employees in technical matters of records management. Does related work as required.

WORK SCHEDULE:
12 Month
Monday through Friday

SPECIFIC DUTIES:
The typical work activities listed below, while providing representative examples of the variety of work assignments in the title do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.

• Conducts and maintains an inventory of the agency records;
• Interprets and applies records retention schedules promulgated by the New York State Education Department and other state agencies;
• Designs and implements retention schedules for records not covered by existing State schedules;
• Develops and implements a schedule for the micro-filming of records;
• Develops, implements and maintains, with technical assistance from data processing personnel, a computerized system for indexing, cataloging and the inventory of records;
• Develops and implements procedures governing access to, and physical care, storage and disposal of, records;
• Maintains file security and confidentiality;
• Instructs staff in records management procedures and the use of microfilm, processing and duplicating equipment;
• Prepares detailed reports of a tabular nature describing the status and progress of the records management program;
• Operates micro-film equipment;
• May perform receiving duties
• May assist in the planning and implementation of forms and procedures according to the needs of the department or agency in order to keep current with federal, state, departmental and agency standards and practices;
• May utilize electronic data processing equipment in the course of performing duties and responsibilities, such as, but not limited to, data entering in informational databases.

MINIMUM QUALIFICATIONS: Either:
A. Completion of sixty (60) semester credit hours at a regionally accredited or New York State registered college or university including or supplemented by an introductory course in data processing or records management; OR
B. High School graduation or possession of a high school equivalency diploma and two (2) years of full-time paid, or it’s part-time equivalent, experience in an office which included responsibility for the maintenance of a large record system; OR
C. An equivalent combination of training and experience as indicated in A and B above.

AGENCY OVERVIEW

Our Mission:
At Ulster BOCES, our mission is to provide high quality shared educational, administrative, and technical services that will enable component school districts to develop the capacity of their students and adults to achieve higher standards of performance. With an emphasis on economic efficiencies, Ulster BOCES is committed to offering educational programs that enable all students to prepare for employment and/or post-secondary education.

The Ulster County Board of Cooperative Education Services is an educational agency serving eight component school districts. They are: Ellenville Central School District • Highland Central School District • Kingston City Schools Consolidated • New Paltz Central School District • Onteora Central School District • Rondout Valley Central School District • Saugerties Central School District • Wallkill Central School District

BENEFITS
Generous health insurance, dental and vision benefits. Paid time off. New York state retirement system membership and 403(b) tax-sheltered annuities plan. Flexible spending plan, disability benefits, employee assistance program and tuition reimbursement.

Equal Opportunity Employer

Ulster County Board of Cooperative Educational Services Non-Discrimination Statement

The Board of Cooperative Educational Services, Sole Supervisory District of Ulster County (“BOCES”), does not discriminate on the basis of an individual’s actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (“sexual orientation” means heterosexuality, homosexuality, bisexuality, or asexuality), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic predisposition or carrier status or any other legally protected status in regard to employment opportunities or educational/vocational programs or activities which it operates. All inquiries regarding BOCES Non-Discrimination policies and/or complaints regarding violation(s) of these policies should be directed to Amanda Stokes, Assistant Superintendent for Administration & COO in one of the following manners:


By E-Mail: [email protected]
By Mail: 175 Route 32 North, New Paltz, New York, 12561
By Telephone: (845) 255-1400

Inquiries concerning the application of Title IX and its implementing regulation and/or complaints regarding violation(s) of these provisions can be referred to the Department of Education, Office of Civil Rights, 32 Old Slip, 26th Floor, New York, NY 10005-2500, Telephone: (646) 428-3900, FAX: (646) 428-3843; TDD: (800) 877-8339; E-Mail: [email protected].