Assistant Controller - Summit Senior Living

Client: Summit Senior Living

Position: Assistant Controller

Reports to: Controller

Website:

Location: Albany, NY

Salary: $90,000 - $115,000/year, depending on experience

Position Type: Full-time, Exempt. Onsite.

About Summit Senior Living

Summit Senior Living, LLC is a locally owned company dedicated to creating welcoming, comfortable communities for older adults. Based in Albany, New York, it focuses on independent senior living—helping residents maintain their independence while enjoying a strong sense of community. Today, the organization includes five communities totaling approximately 566 units, offering residents maintenance-free living along with social activities, wellness programs, and optional support services that enhance quality of life. 

At its heart, Summit focuses on more than just housing—it aims to foster a sense of belonging, where residents can stay active, build friendships, and enjoy a lifestyle that feels both supportive and fulfilling. In addition, Summit supports its team by offering a small company feel that prioritizes collaboration, flexibility, and fun.

The Role

The Assistant Controller will be responsible for the day-to-day accounting functions, monthly closing, quarterly reporting, budgeting, and quarterly cash distributions for a portfolio of residential properties. This role requires a strong understanding of GAAP in the real estate context and the ability to work independently to support leadership in making informed financial decisions. Experience with Entrata Accounting Software is a bonus.

Key Responsibilities

Day-to-Day Accounting & Internal Controls

• Full-Cycle AP/AR: Oversee and review accounts payable and accounts receivable, ensuring accurate coding and approval within Entrata.
• Bank Reconciliations: Perform monthly bank account reconciliations for all operating and reserve accounts, ensuring cash balance accuracy.
• Journal Entries: Create and post detailed journal entries, including accruals, prepayments, deferred rent, and fixed asset depreciation.
• Entrata Management: Maintain the general ledger, rent rolls, and property databases within Entrata to ensure data integrity.
• Cash Management: Manage daily cash positioning and variance analysis (budget vs. actual).
• Budgeting: Develop and manage monthly budgets

Monthly & Quarterly Reporting

• Month-End Close: Lead the month-end closing process to ensure financial statements are produced accurately and in compliance with GAAP.
• Financial Packages: Prepare comprehensive monthly and quarterly financial packages for senior management and investors, including balance sheets, income statements, and cash flow statements.
• Variance Analysis: Conduct in-depth budget-to-actual variance analysis, explaining significant fluctuations in income, expenses, and cash flows.
• Audit Prep: Compile work papers and supporting documentation for annual external audits and tax returns.
• Cash Distributions: Calculate and process quarterly cash distributions to investors, including reviewing distribution waterfalls.
• Budgeting & Forecasting: Collaborate with property management to prepare annual property budgets and quarterly forecasts.

Other Duties

• HR: Assistance with the hiring process, conducting background checks, tracking vacation, and overseeing benefits.

Skills & Qualifications:

• Education: Bachelor’s degree in accounting, finance, or related field.
• Experience: 4–7+ years of accounting experience. Experience in residential property management accounting preferred.
• Technical Skills: General Microsoft Excel skills (Word, Excel, PowerPoint).
• Knowledge: Strong understanding of US GAAP, particularly in real estate accounting (revenue recognition, accruals).
• Attributes: Detail-oriented, proactive "self-starter" with strong organizational and communication skills to meet tight deadlines.
• Working in the office: This position works onsite five days per week. However, there is flexibility for family and personal appointments and activities.

Great to Have:

• Experience with Entrata Software
• A CPA license
• Experience with construction accounting

Benefits:

• Health insurance inc. dental, vision and HSA
• 401(k) retirement plan
• PTO – 40 hours of personal time, 120 hours of vacation time
• Holidays – 13 paid holidays

Disclaimer: What is listed above is representative of the position's responsibilities but is not meant to be an exhaustive list. Responsibilities may change during employment at the company's discretion. Gallagher, Flynn & Company, LLP and our client do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.

Gallagher, Flynn, & Company, LLP has been retained to conduct this search. Interested candidates may apply by sending a resume and cover letter. While we appreciate all interest in this exciting opportunity, only candidates most closely aligned with our search will be contacted.