Office Administrator

About Us: The New York Housing Association, Inc. is a dynamic and fast-growing trade association for the Manufactured & Modular Housing Industry in NY. We are dedicated to delivering top-notch services and training, and in fostering a collaborative and supportive work environment. We are looking for an organized, proactive, and detail-oriented Office Administrator to join our team.

Position Overview: As the Office Administrator for the New York Housing Association, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a variety of administrative tasks, including managing office supplies, coordinating meetings, and providing exceptional support to our members. If you thrive in a fast-paced environment and are passionate about keeping things running seamlessly, we would love to hear from you.

Key Responsibilities:

• Manage day-to-day office operations, including maintaining office supplies and equipment, and ensuring a clean and organized workspace.
• Coordinate and schedule meetings, appointments, and travel arrangements for fellow employees and speakers at any events we host.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Prepare and process documents, reports, and presentations.
• Support bookkeeping tasks, such as expense tracking and invoice processing.
• Assist with event planning and coordination as needed.
• Travel to functions as required.
• Perform other administrative duties and special projects as assigned.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as an Office Administrator or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Association Management Software knowledge a plus.
• Strong organizational and multitasking skills with excellent attention to detail.
• Exceptional communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with discretion.
• Positive attitude and a proactive approach to problem-solving.
• Experience working for a Trade Association and/or knowledge of the Manufactured & Modular Housing industry a plus!

What We Offer:

• Competitive salary and benefits package.
• Professional development opportunities.
• Opportunity for career growth and development.
• Friendly and collaborative work environment.

How to Apply: If you are an enthusiastic and dedicated individual looking to contribute to a thriving company, we encourage you to apply! Please submit your resume and a cover letter outlining your relevant experience and why you’re a great fit for this role to [email protected] with the subject line “Office Administrator Application - [Your Name]”.

The New York Housing Association, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We look forward to receiving your application and exploring the possibility of having you join our team!

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Latham, NY 12110 (Preferred)

Ability to Relocate:

• Latham, NY 12110: Relocate before starting work (Preferred)

Work Location: In person