Accounting Clerk

Benefits:

• Flexible schedule

Accounting Clerk (Part-time, on-site)

Location : The Colonial Dames of America/Mount Vernon Hotel Museum, 417-421 E. 61st St., New York, NY

Schedule : 8 hours per week, with parts of the year potentially requiring additional hours. Potential for flexible schedule within business hours (M-F, 9 am-5:30 pm)

Compensation: $18-$22/hour commensurate with experience and qualifications

Reports To: CDA Executive Director

Department : CDA

Position Summary:

The Accounting Clerk plays a crucial role in supporting the administrative, financial, and operational functions of The Colonial Dames of America. The ideal candidate will bring a solid accounting background , demonstrate strong organizational skills, and work independently with a high degree of accuracy. This individual must be proficient in QuickBooks Online (QBO) and comfortable managing both financial records and donor data. The role reports to the Executive Director.

Key Responsibilities:

Accounting & Financial Administration:

• Manage Accounts Receivable:
  
  
  • Process check deposits and input into QBO/donor management system
  
  
  • Process online payments into QBO/donor management system
  
  
  • Manage dues invoices, including invoice generation & payment reconciliation
  
  
  • Process ticket sales and event registrations in conjunction with Office Administrator
  
  
  • Generate and send invoices as requested by members for online payments
  
  
  • Record additional AR appropriately, including in-kind donations
  
  


• Manage Accounts Payable :
  
  
  • Process invoices and related documentation into QBO for bill pay, with review by third-party accountant to generate weekly payment logs
  
  
  • Reconcile credit card statements/receipts and input transactions into QBO
  
  
  • Enter new vendors into QBO
  
  
  • Assist with financial tracking and basic reporting in collaboration with the Executive Director, Museum Director, and third-party accountant
  
  

Office Support:

• 
  Update content management system as part of Account Receivable/Payable processing to note donations/purchases and member change information


• In conjunction with Office Administrator, correspond with members on questions regarding Account Receivable/Payable


• Provide general administrative support as needed

Qualifications:

Required:

• Accounting experience required, particularly with QuickBooks Online (QBO)


• Strong attention to detail and ability to input and manage data accurately


• Proactive, dependable, and able to work independently with minimal supervision


• Commitment to maintaining confidentiality and handling sensitive information securely.

Preferred:

• High proficiency with office software such as Asana, Square/Stripe, SharePoint/OneDrive, Microsoft Access, and willingness to learn new digital tools


• Experience with content management systems (e.g., GlueUp, Blackbaud, Bloomerang, DonorPerfect, or similar)

Why Join Us:

At The Colonial Dames of America, every role supports our mission of historic preservation and education. As a part-time Accounting Clerk, you’ll help ensure smooth financial operations for the first women’s colonial lineage society and the Mount Vernon Hotel Museum & Garden (MVHM&G), one of the oldest remaining buildings in Manhattan.

To apply, submit resume to Nicole Scholet, Executive Director, at [email protected] . In the subject line, put in all capitals your last name followed by the title of the position for which you are applying. In the body of the email, include the statement “I consent to complete a written interview.”

The Colonial Dames of American/MVMH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, pregnancy (including childbirth or related medical conditions), sexual orientation, gender identity or expression, disability, genetic information, military or veteran status, citizenship, or any other characteristic protected by applicable federal, state, or local law.

417 East 61st Street, New York, NY 10065

Phone: 212.838.5489; Website:

Compensation: $18.00 - $22.00 per hour

Founded in 1890, The Colonial Dames of America (CDA) is the original women’s lineage society dedicated to honoring American history through preservation and education. With nearly 40 chapters across the United States and abroad, CDA supports historic preservation projects, scholarships, educational programs, publications, and commemorations. The Society also maintains its headquarters and accredited museum, the Mount Vernon Hotel Museum & Garden, in New York City.

Mission Statement: CDA honors American History through preservation and education.

Vision Statement: CDA strives to be a relevant international resource which promotes the study of American history and the best practices of historic preservation.