Receptionist/Administrative Assistant

Job Summary
Westchester based Architectural firm seeking a dynamic, friendly and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and providing essential administrative support across various departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to ensure smooth daily operations. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace atmosphere. Responsibilities include:

• Greet visitors and clients in a warm and professional manner and direct them appropriately, ensuring a positive first impression.
• Manage multi-line phone systems, screen calls, and relay messages efficiently with professional phone etiquette.
• Handle front desk duties including scheduling appointments, maintaining visitor logs, and managing incoming correspondence.
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to update records accurately.
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents.
• Support office management tasks such as supply inventory, calendar management, and coordinating meetings.
• Assist with clerical duties including proofreading documents, preparing reports, and supporting customer service efforts to ensure client satisfaction. Skills
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Previous office experience or clerical background demonstrating familiarity with administrative procedures.
• Exceptional customer service skills with a friendly demeanor and professional phone etiquette.
• Bilingual abilities are a plus for communicating with diverse clients and team members.
• Knowledge of QuickBooks or bookkeeping experience is advantageous for handling basic financial tasks.
• Ability to perform data entry accurately while maintaining attention to detail; typing speed is beneficial. Join us in a role that combines vibrant interaction with essential administrative functions! We value proactive individuals who thrive in fast-paced environments and are eager to support our team’s success through excellent office management and customer support skills. This position is paid and offers a rewarding environment where your organizational talents will shine!
• Maintain a clean and welcoming reception area.
• Assist with administrative tasks as needed.
• *Pay based on experience.*

Please submit your resume to [email protected]. We look forward to hearing from you!

Benefits:

• Flexible schedule
• Health insurance

Work Location: In person