Studio manager

We are seeking a full-time proposal manager and studio support (Studio Manager) to join our team.

Our application process includes the following three steps :

Step 1: Initial intake/ To submit your application for consideration, please fill out our intake survey ( and send the following to the Studio Manager at [email protected].

• Résumé including two references.
• A compilation of work that interests you or a design portfolio. Please note independent contribution.
• One cover letter highlighting your interest in the discipline, why you think you’re a good fit for MUD Workshop, and your past work experience. Please limit the cover letter to 400 words.
• One short and one long writing sample.

Step 2: In-person interview/ After reviewing your materials, we will be in touch within two weeks if you may be a fit for the role and invite you for an in-person interview.

What your workday as a Studio Manager could include:

• Monitoring and automating online RFP/RFQ listings to identify opportunities that align with our capabilities, values, and aspirations.
• Reviewing bid requirements including scope, fee, timelines, and other factors to assist studio leadership with decision-making regarding pursuits and teaming.
• Building and maintaining strong relationships and managing communication with the key marketing staff of collaborating firms.
• Conducting research for and assisting with writing key components of the firm’s proposal response including project understanding, approach, technical scope of work, and cover letter.
• Developing cost and fee proposals in collaboration with studio leadership, grounded in knowledge of team capacity, scope, and budget constraints.
• Completing required forms from agencies or partnering firms and managing all compliance elements of a submission.
• Coordinating closely with the Principal(s) to meet tight and competing deadlines, including scheduling meetings with collaborating partners and clients.
• Assisting project managers with organizing and hosting community events.
• Regularly maintaining the firm’s website and social media channels.
• Assisting with HR tasks such as ensuring maintenance of staff timesheets, leave, flexible time etc.
• Providing executive assistance to and completing tasks for the Principal(s) when needed, including managing calendars and scheduling external communications.
• Assisting in drafting and editing presentations on behalf of the Principal(s) using PowerPoint and InDesign; support the Principal(s) in preparing for and executing virtual presentations.
• Maintaining a clean and orderly office environment and ordering office supplies for daily use and project needs.
• Writing and editing business correspondence, preparing expense reports, and handling interoffice communications.

Essential qualifications we seek for this position are:

• A bachelor’s degree with some coursework in writing and planning, design, urban studies, policy, or a related discipline.
• At least one year of experience in an administrative role, and demonstrated interest and experience in urban design, urban planning, ecology, policy, or related fields.

What would make you successful in your role:

• Exceptional work ethic and ability to work in a fast-paced environment; self-motivated, highly collaborative, exacting and accurate, and extremely organized.
• Ability to prioritize and manage multiple deadlines and collaborators simultaneously.
• Excellent written and verbal communication, including the ability to write clearly and persuasively on short timelines.
• Proficiency with Adobe InDesign.
• Familiarity with urban design and planning projects.

What we will offer you to succeed in the workplace:

• A tight-knit and highly collaborative team of exceptional professionals.
• A clear pathway for your growth in the company.
• Regular check-ins and direct mentoring from the Founding Principal towards your professional goals.
• Paid holidays and PTO.
• 401(k) retirement account with profit sharing and healthcare benefits.
• Performance based bonuses.

Salary Range:

• $54,000 to $70,000 annually, commensurate with qualifications and work experience.

Job Type: Full-time

Pay: $54,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Paid time off

Work Location: In person