Assistant Bookkeeper / Office Admin

Accelerate your career with a fast-growing, exciting company that’s changing a traditional industry every day. Rapid Roofing is seeking a reliable, organized, and detail-driven Office Administrator / Assistant Bookkeeper to help us manage everything that keeps our operation running smoothly — from bookkeeping and billing to insurance renewals, fleet management, and day-to-day office coordination.

The ideal candidate will be a Swiss Army Knife type — dependable, proactive, and ready to take ownership of critical tasks that keep the company moving. You’ll play a major role in supporting our leadership team, ensuring compliance, and maintaining financial accuracy across all departments.

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✅ Do you enjoy being the person everyone counts on to keep things running?

✅ Would you thrive in an environment that values speed, accuracy, and accountability?

✅ Are you ready to join a company that’s growing fast and will invest in your development?

✅ Do you want to be part of a high-performing team that’s raising the bar for our industry?

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Who We Are

As Long Island’s fastest-growing roofing company, Rapid Roofing is revolutionizing what homeowners expect from contractors. Our environment is fast-paced, innovative, and filled with people who take pride in being part of something bigger than themselves. We don’t just build roofs — we build experiences that leave customers amazed and competitors wondering how we do it.

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What You’ll Do

This is a hands-on, multi-hat role where you’ll handle a blend of administrative, financial, and operational support duties. You’ll work directly with our Finance & Admin Director and leadership team to ensure everything behind the scenes runs like clockwork.

Responsibilities include:

• Manage day-to-day office operations and organization

• Handle insurance renewals, COIs, and compliance tracking (auto, general liability, workers comp, etc.)

• Manage DMV and fleet registrations, inspections, and documentation

• Maintain accurate records for company assets, licenses, and insurance policies

• Assist with accounts payable/receivable and ensure bills are coded and paid on time

• Enter and reconcile transactions in QuickBooks Online

• Track job-related costs and assist with weekly cash flow reports

• Manage credit card statements, vendor accounts, and reimbursements

• Support HR compliance and maintain employee documentation

• Handle office supplies, mail, and vendor coordination

• Provide administrative support to leadership and assist other departments as needed

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What We’re Looking For

• 2+ years experience in office administration or bookkeeping (construction industry a plus)

• Proficiency in QuickBooks Online, Google Workspace, and general CRM tools

• Strong organizational and time-management skills

• Detail-oriented, trustworthy, and proactive in solving problems

• Excellent communication and follow-up skills

• Valid driver’s license with a clean record

• Ability to pass a background and drug test

Compensation & Benefits

💰 $50,000 – $68,000 base salary (depending on experience)

🕓 Full-time schedule (Mon–Fri, 40 hours)

🌴 Paid time off and holidays

📈 Ongoing professional development and growth opportunities

🏆 Join one of the INC 5000 Fastest-Growing Companies in America

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Our Core Values

1. We Own It – Extreme ownership and accountability.

2. We Do the Right Thing – Integrity in every action.

3. We Grow or Die – Relentless self-improvement and progress.

4. We Do Whatever It Takes – Tenacious, creative, and results-driven.

5. We Are Rapid for a Reason – We move with urgency because people matter.

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Why work with us?

🚀Fastest-Growing in Our Market:

Welcome to Rapid Restore, the trailblazing company that's redefining roofing and restoration on Long Island! Our growth isn't just fast – it's record-setting. And we're just getting started.

💡Innovative and Creative Culture:

Step into a world where innovation sparks every day. We're not just part of the industry; we're rewriting the rules. Our approach? Think big, and then think bigger. Our secret tactics? They're not just innovative – they're game-changers, and you could be part of this groundbreaking journey.

🌟Unrivaled In-House Team:

Join a team of unparalleled professionals, where each member brings something unique to the table. Together, we’re not just a team – we're a powerhouse.

📈Unlimited Growth Potential:

At Rapid Restore, the sky's the limit. Your career trajectory can take you to new heights, with opportunities for growth and development at every turn. And with plans to expand beyond state lines, the possibilities are truly limitless.

🔑Be a Key Player in Our Expansion:

We're not just looking for employees; we're scouting for future executives. As we grow, we'll need visionary leaders to helm our expansion. Could you be one of them?

🌍Join Us and Shape Your Future:

This isn't just a job opportunity; it's a chance to position your career on the frontline of an industry revolution. Be part of something bigger, bolder, and more exciting than your typical 9-to-5.

Are you ready to become part of Rapid Roofing’s revolution?

Apply today and join a company where speed, precision, and ownership define success.