Office Assistant 2 (NY HELPS)

NY HELP Yes

Agency Attorney General, Office of the

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Duties Description This position is within the Charities Bureau.Duties include:- Download, analyze, organize, and assemble electronic PDF files and create summary documents for FOIL requests and for litigating attorneys.- Review fundraiser filings for completeness and accuracy.- Financial statement processing: Intake, log, scan, and review closing statement documents received into the Fundraising Unit on a daily basis.- Enter data for financial statements. - Search database for information pertaining to Fundraising Professionals and Charitable Organizations in order to identify documentation and answer inquiries by phone and email.- Enter incoming documents into Excel document log for tracking and follow-up.- Monitor filing deficiencies and follow up on deficient filings.- Assist with updating forms and review processes.- Issue notices and letters to fundraisers and monitor responses.- Open and distribute mail. - Handle multiple phone calls and emails from registrants and the public.- Assist in annual archiving projects.- Perform other duties as assigned. Familiarity with MS Office and Adobe applications preferred

Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS: One year of clerical experience.OTHER WAYS TO QUALIFY:Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website. Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within the time frames and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources.

Additional Comments The agency's hours of operation are Monday through Friday, between 8:30 am and 5:00 pm (37.5 hours/week). Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews. ADDITIONAL COMMENTS For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts. The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG. This agency does not participate in E-Verify for work authorization purposes.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address [email protected]

Address

Street Office of the New York State Attorney General

The Capital

City Albany

State NY

Zip Code 12224

Notes on Applying To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to [email protected]. Be sure to include the Vacancy # and Title of the position in the subject heading of your email. Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity. The Office of the NYS Attorney General provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us at [email protected] or (518) 776-2500.