Senior Accountant/AR Specialist

The role of a Senior Accountant/AR Specialist combines the core functions of a Senior Accountant with a specialized focus on Accounts Receivable (AR). This position is crucial for a company's financial health, as it ensures accurate record-keeping, timely payments, and strong cash flow management.

Job Summary

The Senior Accountant/AR Specialist is responsible for managing the day-to-day accounts receivable functions, from invoicing and cash application to collections and reporting. This individual will also contribute to broader accounting tasks, including month-end close activities, account reconciliation, and financial analysis. The ideal candidate is a detail-oriented, organized, and proactive professional with excellent communication and problem-solving skills.

Key Responsibilities:

Accounts Receivable (AR) Management:

• Manage the full cycle of accounts receivable, including generating, reviewing, and distributing invoices.


• Process and apply customer payments accurately and on a timely basis.


• Conduct proactive collection activities on past-due accounts, including phone calls, emails, and correspondence.


• Investigate and resolve payment discrepancies, billing errors, and customer disputes.


• Prepare and analyze AR aging reports to monitor the status of delinquent accounts and assess credit risk.


• Reconcile AR sub-ledger to the general ledger.


• Develop and maintain strong, positive relationships with customers to facilitate timely payments.

General Accounting & Financial Reporting:

• Understanding of GAAP based accounting standards to ensure compliance in our financials reporting.


• Assist in budgeting/forecasting.


• Ad hoc projects as needed/assigned.


• Assist with month-end and year-end close procedures, ensuring all AR-related entries are accurate.


• Prepare journal entries and account reconciliations for various balance sheet accounts.


• Support financial audits by providing necessary documentation and explanations.


• Analyze financial data and generate reports for management, providing insights into cash flow and AR performance.


• Identify and implement opportunities to improve, standardize, and streamline the accounts receivable and collections processes.

Qualifications & Skills

Required:

• Education: Bachelor's degree in Accounting.


• Experience: 3-5+ years of experience in accounting, with a strong focus on accounts receivable.


• Technical Skills:
  
  
  
  • Proficiency in accounting software (e.g., Oracle, SAP, QuickBooks, NetSuite).
  
  
  • Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUPs.
  
  


• Soft Skills:
  
  
  
  • Exceptional attention to detail and accuracy.
  
  
  • Strong analytical and problem-solving abilities.
  
  
  • Ability to research sales tax requirements from state to state for products/services.
  
  
  • Excellent written and verbal communication skills, with the ability to communicate effectively across all levels of the organization and with customers.
  
  
  • Proven ability to manage time effectively, prioritize tasks, and meet tight deadlines.
  
  
  • Ability to work independently and as part of a team.
  
  

Preferred Skills:

• Proficiency in Google GSuite (Gmail, Google Sheets, etc.)


• Sales tax reconciliation experience.


• Experience in IT industry is preferred but not mandatory.


• Experience with vendor portals and automated AR systems.


• Experience training or mentoring junior staff.

Reporting Structure:

• This position reports directly to the Financial Controller.


• There are no direct reports assigned to this position.

Salary Range & Benefits:

• Salary Range is between $75-80K based on experience.


• Benefits include the following:


• 401K Retirement Plan


• Medical/Dental/Vision


• Unlimited paid time off policy

Location & Work Arrangements

• Hybrid (if local – 2 days/week in office), if out-of-state remote. Our office location is in Bellmore, NY.

Legal Disclaimer

We are an Equal Opportunity Employer. If you require reasonable accommodation during the application or hiring process please let us know during the interview process.