Secretary to Town Justice

The Town of East Greenbush is currently seeking applications to fill the position of Secretary to Town Justice.

Town and village courts are collectively known as the Justice Courts. Secretaries to Justices perform clerical and reporting duties in a courtroom or court office. The Secretary to Town Justice works under the supervision of the Town Justices and the Town Supervisor.

Typical Responsibilities:

· General office duties including answering phones, sending emails, filing, and working with the public

· Update files in computer system.

· Preparing written correspondence for judges, attorneys, and litigants.

· Distributing orders of the court.

· Maintaining court records.

· Creating calendars of cases to be called.

· Collecting court fines and maintaining financial records, performing basic bookkeeping tasks.

· Ensuring that all legal documents submitted adhere to the law and court procedures.

· Performs other duties that are assigned.

Required Knowledge, Skills & Abilities:

· Detail Oriented.

· Ability to plan and schedule work efficiently, effectively and professionally in accordance with established procedures.

· Proficiency in MS Office, with aptitude to learn new software and systems.

· An ability to perform various clerical and administrative duties with specialized attention to the fact that the information, decisions, and communication may be sensitive or confidential.

Minimum Qualifications:

1. (a.) Graduation from high school or possession of a high school equivalency diploma; OR

(b.) Graduation from an accredited college or a related field.

2. Other things being equal, preference will be given to Town of East Greenbush residents or those planning or able to establish residency in East Greenbush upon job offer.

Work Environment:

· Consists of both office work and court work. Court is scheduled at least four (4) evenings per month, plus hearings and any additional requirements by the Judge.

· Regular contact with town departments, as well as state, regional and local agencies, and frequent contact with the general public and applicants.

· Prolonged periods sitting at a desk and working on a computer.

The salary for this position is $50,000 annually commensurate with experience and qualifications. Interested applicants should submit a resume, cover letter, and three (3) references by April 24, 2026, by mail East Greenbush Town Hall 225 Columbia Turnpike Rensselaer, NY 12144 or email to Stacy Schueller at [email protected]

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person