Associate Office Manager

Sugarman Law Firm, LLP, a leading litigation firm in Upstate New York with offices in Syracuse and Buffalo. The firm specializes in representing licensed professionals such as doctors, nurses, architects, engineers, construction professionals, as well as municipalities engaged in complex litigation. The firm is seeking to add an Associate Office Manager to assist the Executive Office Manager in the Syracuse office. The candidate will support the Executive Office Manager’s day-to-day office operations in key areas such as recruitment, human resources, onboarding, billing and accounting, payroll, IT, and outside vendor management. The exact responsibilities will be a function of the ongoing needs of the office and the skills and experience of the successful candidate.

KEY RESPONSIBILITIES INCLUDE:

Legal Billing and Bookkeeping:

• Assist in the preparation and submission of client invoices
• Identify, troubleshoot and resolve issues that arise during the invoice submission process
• Receive, track and apply payments to accounts
• Maintain internal database of clients and their billing compliance requirements
• Account reconciliations
• Other bookkeeping duties, as assigned

Human Resources:

• Maintain confidential HR and employee files
• Assist in administration of benefits, onboarding/offboarding, leave, payroll
• Manage recruiting activities
• Organize required employee training
• Other human resources duties, as assigned

Logistics & Vendor Management:

• Coordinate with outside vendors for services
• Support firm’s technology needs, including system oversight and troubleshooting
• Assist with distributing mail, answering phones, reception coverage
• Other duties, as assigned

IDEAL QUALIFICATIONS AND SKILLS INCLUDE:

• Associate’s or Bachelor’s degree in business administration, accounting, human resources, or related field
• Experience in a trusted supervisory or administrative role handling confidential data and information
• Knowledge of legal billing systems or other profession specific industry billing
• Experience with Clio, a plus
• Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook
• Demonstrated ability to be proactive and engage in planning and organization

To apply, please send your resume and letter of interest to [email protected].

JOB TYPE: Full Time

SCHEDULE: Monday through Friday, 37.5 hours per week.

WORK SETTING: In-person

PAY: $50,000-$60,000 per year, DOE

NEW HIRE INCENTIVE: Receive a $1,500.00 bonus upon successful completion of your first 90 days of employment.

BENEFITS:

• 401(k)
• 401(k) Matching and Profit Sharing
• Health, Dental, Life, and Long Term Disability Insurance
• Paid Time Off

Complimentary, on-site parking for all employees

Pay: $50,000.00 - $60,000.00 per year

Work Location: In person