Staff Accountant

The Staff Accountant is responsible for managing expense workflows, general ledger uploads/integrations/maintenance, payroll processing, budget maintenance, and assistance with the month-end close. This role also supports the organization’s annual audit and preparation of IRS Form 990. The Staff Accountant collaborates across departments and serves as a key point of contact for internal finance-related inquiries and communications.

Responsibilities:

The Staff Accountant is responsible for the following:

Expense Management and Reconciliation

• Manage accounts payable processes and vendor payments
• Process corporate credit card transactions
• Assist with payroll processing and entries
• Maintain vendor records, collect W-9s, and assist with 1099 reporting

Revenue Coordination and Reconciliation

• Under the supervision of the Director of Finance, partner with the Development team to reconcile pledges, contributions, and donor revenue
• Process unrestricted revenue donation imports or QC system syncs

General Ledger, Payroll and Schedules Support

• Record journal entries for accruals, payroll, prepaids, allocations, and adjustments
• Maintain and reconcile accounting schedules (e.g., fixed assets, prepaid expenses, accrued expenses, and other balance sheet accounts as needed)
• Prepare and complete monthly bank, credit card, and general ledger reconciliations
• Support month-end and year-end close processes to ensure general ledger accuracy
• Create and maintain standard operating procedures for all work

Audit and Compliance Support

• Assist with preparation for the annual audit, including reconciliations, schedules, and supporting documentation
• Support the completion of financial data for IRS Form 990, including revenue, expense allocations, and grant disclosures
• Maintain organized, audit-ready files and contribute to compliance with internal controls and nonprofit accounting standards

Requirements:

• Bachelor's degree in Accounting, Finance, or a related field. Equivalent experience will be considered.
• Minimum 2 years of accounting experience, preferably in a nonprofit environment
• Proven ability to manage multiple priorities and meet deadlines
• Strong communication skills, particularly with non-finance staff
• High attention to detail and commitment to accuracy
• Experience supporting nonprofit audits and IRS Form 990 preparation
• Familiarity with GAAP, fund accounting, and tracking of restricted grants
• Knowledge of audit documentation and external reporting requirements
• Ability to identify and implement process improvements
• Proficiency with accounting and productivity tools such as Sage Intacct, Salesforce, Bill.com, Divvy, Google Workspace, Sharepoint, and Asana

Benefits :

• 100% covered Health Insurance , Dental & Vision, Life Insurance, Long term & Short term disability
• 403b
• Paid Time off

We are proud to be an equal opportunity employer, committed to fostering a diverse, inclusive, and collaborative workplace. We do not discriminate based on race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status, or any other legally protected characteristic. We consider qualified applicants with criminal histories consistent with applicable laws and provide reasonable accommodations for individuals with disabilities.

We offer competitive compensation and benefits tailored to factors such as location, role complexity, and experience. For this role in New York City, the estimated base salary range is $65K-80K per year.