Executive Assistant to the Office of the Provost

Position Title

Executive Assistant to the Office of the Provost

Overview

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master’s, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master’s and doctoral programs in business, nursing, education, pharmacy, and public health. The University’s residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.


The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community.

Job Responsibilities

This position will support the Office of the Provost. Tasks include:

• Provide administrative support to the Office of the Provost and ensure efficient day-to-day operations of the office
• Screen incoming calls and receive visitors for the Office of the Provost.
• Manage the budgets and expenses for the Office of the Provost, Faculty Development, Special Projects and manage the invoice and PO approval process.
• Coordinate calendars for the Office of the Provost which includes scheduling appointments, assigning meeting rooms, and ensuring other necessary logistic arrangements are made.
• Manage and respond to incoming emails in a timely and professional manner.
• Manage communication workflows.
• Manage expense reports.
• Oversee budgets for faculty development.
• Produce data reports and provide initial analysis as needed.
• Provide support for the Faculty Load and Compensation (FLAC) system as needed.
• Create and distribute surveys as requested.
• Oversee website updates.
• Oversee ordering of supplies and equipment as needed by the Office.
• Maintain filing system for the Office of the Provost.
• Provide Support for Special Projects (reserve venues, manage budgets, place catering orders, etc.).
• Schedule travel arrangements for the Office of the Provost.
• Other duties as assigned.

Education / Experience

Minimum related AAS degree; preferred Bachelor’s degree, or significant experience required. Office experience in a higher education environment is highly desirable.

Competencies / Skills

• Excellent communication and interpersonal skills
• Ability to work independently and be self-motivated
• Excellent time management and organizational skills
• Familiarity with Microsoft suite of products
• Ability to problem solve
• Manage sensitive data with discretion and integrity
• Familiarity with Qualtrix (preferred)
• Familiarity with Banner (preferred

Physical Demands

• Ability to remain in a stationary position for extended periods (e.g., sitting at a desk, working on a computer).
• Ability to communicate clearly and effectively in person, by phone, and via email.
• Occasional lifting or moving of items up to 10–20 pounds (e.g., office supplies, files).
• Ability to navigate office environment, including walking short distances and bending or reaching as needed.

Supervision of Employees

None

Work Environment

Traditional office environment

Equipment to be Used

Computers and peripherals, copier, printer, telephone, A/V equipment

Job Type

Full-time

Work Hours

Typically 8:30-4:30 with infrequent support for evening/weekend events

Full time/12 month/35 hours weekly

Special Conditions for Eligibility

Minimum Number of References Requested

2

EEO Statement

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.


The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.


The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email ( [email protected] [email protected]>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

Work Location

FLSA

Non-Exempt

Salary / Hourly Range

$25.50-$30.00 per hour

Notes

The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University’s competitive Total Rewards package which can be viewed here

Posting Detail Information

Posting Number

S00777P

Desired Start Date

03/01/2026

Open Date

Open Until Filled

Yes

Special Instructions to Applicant