Executive coordinator

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

NBCU Executive Search

Our team is a hard-working, energetic and deeply engaged group of individuals providing senior executive search leadership and consultative services across the entire NBCUniversal global enterprise – TV & Streaming (Peacock, Entertainment, News, Sports), Film, Animation, Parks & Resorts, Consumer Products, Digital, Technology, and Corporate. Our people are our greatest asset, who have an incredibly important job of identifying, recruiting, and hiring a diverse mix of exceptional leaders. We partner closely with enterprise-wide business units and HR leaders to identify internal and external candidates for mission critical leadership roles. Additionally, the team provides talent advisory services, including external talent mapping, competitive market and organizational/leadership intelligence, and pro-active pipelining to support succession and talent planning needs. High impact results, combined with a great client and candidate experience, are equally important to us; this role is key in assuring we deliver on both counts.

The Position

The Executive Search Coordinator directly supports the Vice President, Executive Search on the team. You will partner with the search team more broadly and on an ad-hoc basis, as well as work closely with the team’s research and operations leaders, support knowledge management initiatives and database management. The Executive Search Coordinator will focus on optimizing processes and procedures and foster a best-in-class experience for executive level candidates, senior leadership clients, HR leaders and executive management.

The successful candidate will have strong project management skills, an ability to execute 5-star client service and exceptional oral and written communication skills. The successful candidate will exercise excellent judgment, have a keen sense of collaboration, quickly adapt to changes and be able to function in a fast-paced and agile environment. Maintaining composure and assuring a high degree of confidentiality is paramount. You must be diligent, acutely aware of the confidential nature of the work and have a keen attention to detail and accuracy. Our work involves large amounts of sensitive data capture and knowledge sharing at the executive level and, as a Coordinator, you will play a crucial role in maintaining operational excellence in relation to those activities. As our team partners with the executive and C-level leadership across the enterprise, you must bring an integrity and high bar for the standard of your work, to perform the role successfully. The successful candidate will be highly computer literate, able to type quickly and accurately to capture and transcribe notes from internal meetings, reference calls, search kick-offs and research meetings. A strong grasp of a variety of applications, including Word, Excel, and PowerPoint is required and you must be digitally fluent to pick up quickly how to navigate our in-house software and platforms.

Responsibilities Include, But Are Not Limited To

• Ensure “white glove” standard of service for all stakeholders (candidates, hiring managers, HR partners, interviewers, etc.) through all stages of the search process
• Own interview coordination process throughout any given search to ensure a high-touch recruitment experience for both candidates and clients, including constructing interview itineraries, arranging travel, reserving interview rooms, handling reimbursement requests, acting as the primary point-of-contact, etc.
• Manage general content, requisition and candidate tracking data in both NBCU’s Applicant Tracking System and the team’s customized Content Management System; assist in managing compliance
• Draft and post role descriptions, ensuring compliance standards are met
• Own initial New Hire Onboarding process, including preparation of offer/transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth onboarding experience
• Prepare status reports and client presentations, as assigned
• Collaborate with Coordinator Teams across offices on reporting and group best practices
• Provide calendar management, travel booking, expense reporting, and other administrative support
• Assist in office management tasks such as: securing space for visiting team members, planning team offsite events, ordering office supplies, etc.
• Partner with team members across Talent Acquisition, Talent Development and Diversity & Inclusion on project specific assignments and foster general collaboration
• Support other team members across the Executive Search organization as needed
• Own special projects, as assigned
  
  

Qualifications

Basic Requirements:

• Bachelor's degree
• 1+ year of experience in recruiting, candidate sourcing, recruitment operations, human resources or related field, with a demonstrated history of meeting/exceeding fast-paced client demands
• Proven working experience with Microsoft Office Suite, with an emphasis on Outlook, Word, PowerPoint, Excel. Proficient typing abilities a must.
  
  

Desired Characteristics

• Accustomed to problem-solving quickly and efficiently, with a talent for predicting possible issues/roadblocks before they arise
• A natural, yet professional ease at working with and relating to the needs of high-level clients and candidates in a fast-paced, ever-changing environment
• Direct experience and/or strong interest in Executive Recruiting a plus
• Exceptional verbal and written communication skills across all levels of employees
• Extremely flexible, highly organized, and able to shift priorities easily. Strong time management skills.
• Exceptional follow-through, attention to detail, and accuracy.
• Solid sense of customer service
• Exceptional business ethics, including the ability to work in a highly confidential work environment
• Knowledge of/interest in media, entertainment, and tech and how it relates to the business
  
  

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $65,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].