Facilities coordinator

Job Title: Facilities CoordinatorJob Description

As a Site Operations Coordinator, you will provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day-to-day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.

Responsibilities

• Schedule and coordinate vendor activities and site inspections.

• Maintain accurate records of vendor interactions, service requests, and site activities.

• Assist in the preparation of basic reports on site operations and vendor performance.

• Respond to routine inquiries from staff, vendors, and clients.

• Support the implementation of site procedures and protocols.

• Organize and maintain site documentation and operational manuals.

• Assist in tracking and reporting on key performance indicators (KPIs).

• Coordinate site meetings and prepare relevant materials.

• Support front desk operations and greet visitors.

• Liaise with regional mailroom lead to ensure smooth site operations.

• Participate in safety and compliance initiatives to promote a safe working environment.

Essential Skills

• 2 years of experience in an administrative or operational support role.

• Strong organizational skills and attention to detail.

• Proficiency in Microsoft Office suite, particularly Excel and Outlook.

• Excellent written and verbal communication skills.

• Ability to prioritize tasks and manage time effectively.

• Basic understanding of customer service principles.

• Ability to work onsite full time.

• Flexibility for reimbursed travel between client locations.

Additional Skills & Qualifications

• Experience in a facilities management or property management environment.

• Familiarity with vendor management concepts.

• Basic knowledge of building operations and maintenance.

• Experience with data entry and database management.

• Understanding of health and safety practices in a workplace setting.

• Exposure to scheduling and coordination software.

Work Environment

Work onsite full-time, Monday through Friday from 8 AM to 5 PM, with some flexibility required. The environment supports a collaborative team atmosphere, with a focus on safety and compliance. Dress code is business casual.

Job Type & Location

This is a Contract position based out of New York, NY.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Nov 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.