Office Manager

A precision manufacturing and machine shop in Huntington Station, NY is hiring an all around Office Manager to join their team! The Office Manager serves as the head of the office and has a large variety of tasks to be completed through the day-to-day operations. The Office Manager’s duties include handling phone calls from customers and vendors, purchasing company supplies, shipping and receiving, and invoicing to name a few. If you are interested, please apply today or send your resume to [email protected] with your availability!

salary: $30 - $35 per hour
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

• Accounting: Manage full-cycle Accounts Payable/Receivable, process weekly/monthly billing, and generate end-of-month and quarterly financial reports.
• Budgeting: Oversee the G&A budget, ensuring accurate reporting and cost-effective contract negotiations with office vendors.

• Procurement: Generate supplier purchase orders and manage inventory for shop tools and office supplies.

• Supply Chain: Execute daily shipping/receiving, packaging, and mailing functions.

• Customer Liaison: Process customer orders and provide high-level support to visitors.

• Systems Management: Organize office procedures, manage IT infrastructure, and oversee all office equipment maintenance.

• Personnel Support: Manage medical benefit programs, facilitate new hire onboarding, and resolve employee queries regarding HR and office policy.

• Administrative Support: Coordinate executive scheduling, meetings, and appointments.

• Quality Control: Assist with tracking and reporting for the company’s Quality Management System (QMS) to ensure operational compliance.

Skills

• Microsoft Office
• Scheduling Appointments
• Transcribing Notes
• Maintaining Calendars
• Organization
• Prioritizing
• Working Independently
• Mail Distribution
• Shipping
• Receiving
• Billing
• Invoices
• Accounts Payable
• Accounts Receivable
• Reporting
• Ordering Supplies
• Scheduling
• IT
• Pricing Negotiations
• Purchase Orders
• Vendor Relations
• Client Service
• Greeting Customers
• Onboarding

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.