Accounts Receivable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Receivable Specialist to join our team in New York, New York. In this long-term contract role, you will be responsible for managing a diverse portfolio of international clients while ensuring efficient and accurate handling of accounts receivable processes. This position offers an exciting opportunity to work in a collaborative environment and play a key role in maintaining financial integrity within the organization.

Responsibilities:
• Monitor account balances daily and follow up on overdue payments to ensure timely collections.
• Reconcile accounts by addressing incoming payments and reviewing deduction claims, coordinating with internal teams to verify charges, and disputing discrepancies with clients when necessary.
• Regularly review client portals to identify incoming cash or resolve trial balance inconsistencies.
• Prepare and share weekly open item lists during calls with relevant teams, and update collection trackers for management review.
• Manage a portfolio of 60-80 accounts, focusing on resolving past due balances and maintaining positive client relationships.
• Recommend shipping holds for accounts with significant overdue balances and assist in sending prepayment requests when required.
• Provide monthly account statements to clients and support audit-related activities as needed.
• Handle Shopify payment reconciliations and assist in resolving transaction issues.
• Collaborate with the accounts receivable team to address ad-hoc tasks and contribute to team goals.
• Ensure compliance and accuracy in all processes while maintaining detailed documentation for audits and management requests.• Minimum of 1 year of experience in accounts receivable and collection processes.
• Proficiency in Excel with a strong ability to analyze financial data.
• Exceptional communication skills to interact effectively with clients and internal teams.
• High attention to detail and accuracy in managing financial records.
• Proven ability to prioritize tasks and work efficiently under tight deadlines.
• Prior experience handling chargebacks, deductions, and account reconciliations.
• Familiarity with account management practices and client portfolio oversight.
• Ability to adapt to a dynamic work environment and tackle ad-hoc responsibilities as they arise.