Admin/Receptionist | Hauppauge

About Spartan Surfaces

Spartan Surfaces is a leading provider of innovative flooring solutions, partnering with top manufacturers to deliver high-quality products and exceptional service across the commercial flooring industry. We are committed to building strong relationships, supporting our customers, and fostering a collaborative and team-oriented culture where employees can grow and succeed.

About the Role

Spartan Surfaces is seeking a dependable and organized Administrative Assistant / Receptionist to support our Hauppauge location. This position serves as the first point of contact for visitors, customers, and vendors while helping maintain efficient day-to-day office operations. The ideal candidate is professional, detail-oriented, and able to thrive in a fast-paced environment while balancing multiple responsibilities.

Key responsibilities include answering phones, greeting guests, maintaining office and kitchen supplies, creating backorder reports, communicating ETA updates to customers, reviewing vendor confirmations, and supporting special projects as needed.

Essential Duties & Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Welcome and assist guests, customers, and vendors visiting the office
• Maintain office, kitchen, and supply inventories and place orders as needed
• Organize and maintain supply cabinets and shared office spaces
• Create and maintain backorder and lead-time reports using Microsoft Excel
• Communicate ETA updates and order status information to customers
• Review vendor confirmations and relay accurate information to customers and internal teams
• Assist with special projects and additional administrative tasks as assigned
• Support overall office operations to ensure efficiency and organization

Qualifications & Skills

• Previous administrative, receptionist, or office support experience preferred
• Strong Microsoft Excel skills required
• Excellent communication and interpersonal skills
• Strong organizational skills with attention to detail
• Ability to multitask and prioritize responsibilities effectively
• Professional demeanor with a customer-service mindset
• Ability to work independently and collaboratively within a team environment

Why You’ll Love Working at Spartan Surfaces:

• Benefits: Medical, dental, and vision plans to support your health and well-being.
• FSAs That Work for You: Save on healthcare and dependent care expenses with Flexible Spending Accounts.
• Company-Paid Coverage: We cover life and short-term disability insurance — at no cost to you.
• 401(k) + Company Match: Plan for your future with confidence, backed by a strong company match.
• Recharge Time: Enjoy paid time off, sick days, personal days, and holidays — because rest matters.
• Parental Leave: Up to 4 weeks of paid leave at 50% of your salary to support your growing family.
• EAP Support: Access free resources for emotional, mental, and financial wellness — because life happens.
• Bonus Perks: From pet insurance to accident coverage and more — perks that flex with your life.

Join the Spartan Team

This is more than an administrative role — it’s an opportunity to be part of a growing, fast-moving company that values teamwork, professionalism, and exceptional customer service. At Spartan Surfaces, we believe in building careers, supporting our employees, and creating a culture where hard work and collaboration are recognized and appreciated.

If you’re organized, customer-focused, and ready to grow with us, we’d love to meet you.

Fairness, Respect & Opportunity for All

Spartan is committed to creating a diverse and inclusive workplace where everyone feels they belong. We welcome applicants from all backgrounds and do not discriminate.

Need a reasonable accommodation during the hiring process? Reach out to us at [email protected] — we’re happy to help.