Administrative specialist

NY HELP Yes

Agency Health, Department of

Title Administrative Specialist 1 (NY HELPS) - 45901

Occupational Category Administrative or General Management

Salary Grade 18

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $56655 to $83286 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Administration

Empire State Plaza, Corning Tower

City Albany

State NY

Zip Code 12237

Duties Description The incumbent serves as professional administrative support to the Deputy Commissioner of Administration responsible for four major programs including the Fiscal Management Group, Human Resources Management Group, Operation Management Group and Audit Services. Duties include: Administering communications by preparing and keeping track of correspondence and answering questions from staff, Executives, and Chamber; overseeing four tracking systems prioritizing all documentation to ensure deadlines are met; developing and implementing internal controls for their activities; coordinating and preparing material for meetings; compiling data and preparing reports and recommendations on Division of Administration activities; providing accurate information in response to inquiries from within the Department, including clarification of policies and procedures, and assistance or advice, when appropriate; conferring with the Deputy Commissioner on complex as well as confidential issues ensuring they are handled in a professional and timely fashion with minimal oversight; and performing staff services for other executive staff.

Minimum Qualifications Permanent Transfer Candidates: Current NYS Department of Health employee with one year of permanent or contingent-permanent, competitive, service as an Administrative Specialist 1, SG18 OR current NYS employee with one year of permanent or contingent-permanent, competitive, service in a position SG16 or higher and eligible to transfer under Section 52.6 or Section 70.1 of the NYS Civil Service Law.Non-Competitive Candidates via NY HELPS:Administrative Specialist Trainee 1, SG14: A bachelor's or higher degree.Administrative Specialist Trainee2, SG16: A bachelor's degree and one year* of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Administrative Specialist 1, SG18: A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.*Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Preferred Qualifications: The preferred candidate will have excellent organizational, analytical, interpersonal, communication, and writing skills, and will be able to work independently and handle multiple priorities. Proficiency in Microsoft Office suite (Word, Excel, and Power Point) and SharePoint is preferred. Knowledge of DOH administrative tracking systems and p-card policies is beneficial.

Additional Comments "Benefits of Working for NYSGenerous benefits package, worth 65% of salary, including:Holiday & Paid Time Off- Thirteen (13) paid holidays annually - Up to Thirteen (13) days of paid vacation leave annually - Up to Five (5) days of paid personal leave annually- Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA- Up to Eight (8) days of paid sick leave annually for M/C- Up to three (3) days of professional leave annually to participate in professional developmentHealth Care Benefits- Eligible employees and dependents can pick from a variety of affordable health insurance programs - Family dental and vision benefits at no additional cost Additional Benefits - New York State Employees' Retirement System (ERS) Membership- NYS Deferred Compensation- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds- Public Service Loan Forgiveness (PSLF)- And many more.. "

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, ST/AS1/45901

Telephone 518-486-1812

Fax 518-473-3395

Email Address [email protected]

Address

Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on Applying Please submit your resume and cover letter, preferably in PDF format, by email to [email protected], with Reference ST/AS1/45901 included in the subject line or by mail to Human Resources Management Group, ST/AS1/45901, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.