Factoring Operations Specialist

Job Title: Factoring Operations Specialist

Location: West Henrietta, NY

Employment Type: Temp (12 Months)

Industry: Business Process Outsourcing

Compensation: $20.00-$22.00/Hour

Schedule: 40 Hours/Week

About the Opportunity:

• The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service.
• This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritises both people and performance—where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

TODAY

What You'll Do:

• Funding & Reconciliation
  • Prepare and reconcile weekly funding reports, including invoices purchased, accounts receivable activity, and reserve analyses.
  • Ensure all reconciliations are accurate, auditable, and completed within required timelines.
• Data Preparation & Imports
  • Build and validate Excel/CSV files for import.
  • Perform accurate data entry for invoices purchased, maintaining consistency across systems.
• Cash Movement & Reporting
  • Execute wires and ACH transactions in coordination with banking deadlines.
  • Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.
• Exception Processing
  • Support Relationship Managers by researching and processing exception items.
  • Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.
• Quality, Compliance & Timeliness
  • Meet all daily, weekly, and banking-related processing deadlines.
  • Maintain complete, audit-ready records and adhere to internal policies and procedures.
  • Identify opportunities for process improvement and workflow efficiency.

Job Requirements

What You'll Bring:

• Associate's Degree in Accounting
• 2+ years of experience in factoring operations, accounts receivable, banking operations, or financial processing.

What Sets You Apart:

• Experience in factoring, payroll processing, or financial operations.
• Familiarity with reconciliation and exception-management workflows.
• Strong Excel skills and proficiency working across multiple datasets and systems.
• Solid understanding of payroll taxes, accounts payable, accounts receivable, and cash posting.
• Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.
• Strong service mindset with the ability to collaborate across teams.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.