Administrative Assistant - Part-Time/On-Call

• May 19, 2026
• 10:36 am

Salary : $19.00 per hour

Job Description

Location: Horseheads, New York

John G. Ullman & Associates, Inc. is seeking an Administrative Assistant to join our Corporate Services Team on a part-time on call basis.

The Role:

This position is part-time, on call, to cover planned vacations, sickness (planned or unplanned as available). The Administrative Assistant will be part of a three-person team which collectively provides receptionist and administrative support for the Corporation. Working from both the Big Flats and Corning Offices, the Administrative Assistant will greet visitors, clients and staff; answer, announce, and transfer incoming calls and/or take and deliver messages to appropriate parties; keep conference rooms and the reception areas neat and tidy; and maintain the beverage areas. In addition to the receptionist duties, the Administrative Assistant will receive mail and deliveries; prepare mail and packages for pick-up; coordinate and schedule conference rooms for client meetings; prepare labels and envelopes for special mailings; stock forms and supplies; update the firm’s intranet calendar; enter information into the firm’s informational database systems; run special reports; prepare letters and documents for clients as requested; provide Notary services; and provide support in preparing information used during the tax preparation process.

Qualifications:

• 1-3 years of office experience is required.
• Strong communication skills and the ability to interact effectively on the telephone as well as in person.
• Experience working with desktop applications (Word and Excel); advanced skills in Excel is preferred.
• Experience working with filing, database, and informational systems.
• Experience working with Outlook and the ability to use the application for scheduling conference rooms and appointments.
• Highly organized and have strong attention to detail.
• Ability to multi-task and meet deadlines.
• Excellent follow up skills.
• Professionalism in all facets of the job.
• Be able to work directly with team members and other departments in the Corporation to provide support, advice and assistance.

Perks & Benefits:

• Work for an organization that is strongly committed to ethics and values, offers a warm and welcoming environment, is flexible, and is supportive of training, development, and continuing education.
• Ability to have long-lasting and visible impact on clients’ lives
• Work with a group of very talented and experienced colleagues who are dedicated to meeting the needs of our clients.
• Opportunity to be a part of the firm as we grow and expand to meet the current and future needs of our clients.

• Regular company outings
• Community Involvement
  

Projected Hiring Range:

$19.00 per hour

About Us:

John G. Ullman & Associates is a wealth management firm committed to bringing human connection, attention to detail and trust to every aspect of financial planning. For over 40 years, we have helped clients plan for a lifetime of financial security, creating highly customized financial plans to manage, grow, and protect our client’s wealth. Our team has grown to include a diverse group of expert financial planners, tax professionals, investment researchers, legal professionals and support staff in three separate New York State Locations; including our headquarters located in Horseheads, NY; and branch offices located in Corning, NY, Charlotte, NC and Rhinebeck, NY.

To Apply:

If you are interested in applying please fill in form below or a letter of interest and resume to Stephany Achterberg at [email protected].