Accounts Payable Assistant (000282)

Job Summary:
Exposure to general ledger. Ability to review, audit and process invoices, and identify errors.

Job Responsibilities:
Perform all Accounts Payable (AP) functions including but not limited to:
Reviewing invoices as well as purchase orders for accuracy, coding, and approval prior to being processed for payment.
Preparing and vouchering invoices for payment on a daily basis.
Ensuring the input of data in the system is timely and accurate
Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
Ensuring all AP related documents are properly filed and organized
Logging and distribution of all companys invoices by categories and subsequent distribution to each department.
Maintenance of registers gathering and organizing data of payments made for current cycle on excel to be submitted to controller for review.
Maintain spreadsheet data of all rents, paid vendors, outstanding invoices and credits.
Processing of all reimbursements that include: out of town work related travel, license renewals, metro card purchases, parking fees, monthly mileage, conference fees, and continued education.
Distribution of gift cards after verifying proper documentation and recording appropriate information.
Reconcile vendor statements, research and correct discrepancies.
High volume of email correspondences with all departments and vendors.
Maintaining professional communication and good customer service with all vendors and MetroPlus departments
Corresponding directly with vendors for payment inquires, status and payment analysis
Troubleshoot error messages on Oracle PeopleSoft software.
Prepare payment report per departmental request.
Completing other clerical duties and projects as required.
Disburses petty cash by recording entry; verifying documentation

Skills:
Required Skills & Experience:
Experience with intermediate PC applications.
Must have decision making, problem solving and time management skills with two (2) years of experience.

0-5 years of relevant professional experience

Education:
Required Education:
High School Diploma. OR -GED.

High school diploma or GED

Languages:
English - Read, Write, Speak

Skills:
Required
Accounts Payable, Invoice Review, Purchase Order Review, Data Entry, File Maintenance

Additional
Languages: English - Read, Write, Speak

Minimum Degree Required:
Completed High School (Diploma or GED)

Schedule Notes:
Work Schedule: Full time Hours Per Week: 35 Days: Monday, Tuesday, Wednesday, Thursday, Friday
Shift time: 9am - 5pm
Work location: Hybrid Patient Facing: No Minimum education level: High school Language competencies: english License/Registration required: No