Assistant Coordinating Manager
- Conducts studies related to the service/program and analyzes modifications and development of systems and procedures to improve departmental operations. Makes recommendations and implements.
- Assists in planning for the service/program through consultation with management and professional staff and other associated health care fields in order to coordinate joint patient and management objectives.
- Serves as liaison between department administrative, technical and professional divisions and Central Office management.
- Assists in budgetary planning, reviews operating costs, performs cost studies and prepares department budgets.
- Assists in planning, development and may conduct training programs to maintain proficiency of personnel and for use of new equipment and implementation of methods and procedures.
- Evaluates office production, revises procedures or devises new forms or methods to improve efficiency of work flow.
- Reviews official directives and correspondence to ascertain such data as changes prescribed in Corporate, facility or department programs, policies, procedures and new assignments or responsibilities delegated to office.
- Establishes uniform correspondence procedures and style practices.
- Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records.
- May provide for administrative supervision for a program of comprehensive health service of professional and non professional staff and related health care personnel.
- Is responsible for employee supervision, performance and employee development of assigned personnel in areas of responsibility and accountability.
- Supervises the office administration and office record keeping activities of the department.
- Assigns and schedules staff on basis of workload, space and equipment.
- Reviews, prepares and rewrites operational manuals and procedures.
- May represent the departmental administrator in external contracts with community organizations and agencies as required.
- A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,
- A satisfactory combination of education, training and experience.
- Knowledge of fundamentals of hospital organization, administration and standards, regulations and laws applicable to hospital operation.
- Knowledge Basic Understanding of Psychiatry
- Support clinical staff by understanding their needs and ensuring they have resources.
- Maintain patient confidentiality and respect privacy laws, including HIPAA.
- Handle logistical tasks, such as scheduling appointments, maintaining patient records, or facilitating communication between healthcare providers.
- Act as a liaison and ensure active listening between patients and clinical teams, ensuring both sides understand each other’s needs and concerns.
- Encourage a team-based approach, teamwork, ability to problem solve, communication skills where clinicians, and community liaison workers, peers and collaborate to offer holistic care to patients.
- Organizational skills as an Assistant Coordinating Manager, in managing schedules, documentation, and patient flow, which requires strong organizational skills.
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