Facilities Coordinator, Part Time

Company Description

The Klick Group —comprising Klick Health (including Klick Katalyst and btwelve), Klick Media Group, Klick Applied Sciences (including Klick Labs), Klick Consulting, and Klick Ventures—is an ecosystem dedicated to realizing the full potential of our people and clients in life sciences. Founded in 1997, we have offices in New York, Philadelphia, Saratoga Springs, Toronto, London, São Paulo, and Singapore. Consistently named a Best Managed Company, Most Admired Corporate Culture, and Great Place to Work, Klick is committed to fostering a high-performance, people-first culture with creativity, collaboration, innovation, and impact across everything we do.

About our Facilities team
The Facilities team, part of our Enabling Teams Craft, is the heartbeat of our office operations. The team keeps our spaces running smoothly, creating an environment where employees can do their best work. From managing supplies to coordinating events and supporting day-to-day requests, Facilities supports the flow of work with a commitment to excellence and a people-first approach.

Location: 125 High Rock Ave, Suite 300, Saratoga Springs, NY

Work details: Permanent, Part-time

Days onsite: Monday, Tuesday, and Wednesday

Klick is seeking a people-first Facilities Coordinator to support our fully onsite Saratoga Springs office. This role is highly visible and hands-on, serving as a central point of contact for employees, visitors, and vendors. Working closely with Facilities leadership, Events, Office Technology, and local partners, this role helps ensure the office operates smoothly, safely, and efficiently each day.

What You’ll Do

• Greet employees, clients, vendors, and visitors while managing front-of-office operations and day-to-day requests
• Coordinate with external vendors and building partners to support cleaning, deliveries, maintenance, plants, and other ongoing services
• Manage office supplies and inventory using ordering systems, physical stocking, and organization of shared spaces
• Support onboarding and events by coordinating room setups, catering, AV equipment, and onsite logistics with internal teams
• Track facilities-related expenses by creating purchase orders, monitoring budgets, and supporting capital improvement initiatives

Required:

• 1–3 years of experience in facilities coordination, office management, or workplace operations in a fully onsite environment
• Hands-on experience coordinating vendors, deliveries, and building services with consistent follow-through
• Experience managing inventory, ordering supplies, and maintaining organized shared office spaces
• Comfort providing basic AV and meeting-room troubleshooting in collaboration with IT or Office Technology teams
• Ability to lift up to 50lbs overhead and perform physical office tasks as part of daily operations

Desired:

• Experience supporting onboarding processes, internal events, or workshops with multiple stakeholders
• Familiarity with ticketing, task-tracking, or facilities request systems
• Experience working in a people-first, service-oriented workplace environment
• Fluency in English with Spanish language skills considered an asset
• Comfort and enthusiasm for using AI as a regular part of how work gets done

The base salary range for this position is between USD $28/hour to $32/hour. The final amount offered will be determined based on several factors such as a candidate's work location, their unique skill set, education, and prior work experience.

#LI-ML1 #LI-Onsite

Our Commitment to Inclusion


Klick uses an AI-powered tool as part of an automated process to support our hiring process by analyzing your experience, skills, and qualifications to help identify alignment with role requirements. Please note that the tool does not make final decisions or automatically disqualify candidates. Hiring decisions are made by our team, with thoughtful human judgment and oversight. We are committed to fair and transparent hiring practices and have implemented safeguards to help mitigate bias and support compliance with applicable laws. If you have questions, accessibility needs, or concerns about the use of this tool, please contact us. Klick is consciously creating a culture where everyone can thrive and grow in their careers. We believe that our best work comes from our diverse backgrounds, perspectives, and skills. We strongly encourage members of historically underrepresented communities to apply, including Black people, Indigenous peoples, and other people of color, people with disabilities, people from gender and sexually diverse communities and people with intersectional identities. We're also committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please contact us at [email protected] and we will work with you to meet your accessibility needs and ensure you have a positive experience.