Office and special events coordinator

NY HELP No

Agency Assembly Majority, NYS

Title Office and Special Events Coordinator

Occupational Category Administrative or General Management

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $40 to $50 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address District Office

City New York

State NY

Zip Code 10075

Duties Description New York State Assembly - District Office, Upper East Side, ManhattanOverview:The Office and Special Events Coordinator serves as a key member of the Assembly Member's district team, assisting with day-to-day office operations, community outreach, and the Assembly Member's public schedule. This role requires strong organizational, communication, and event management skills, as well as the ability to represent the Assembly Member in community settings and liaise effectively with government agencies, civic organizations, and constituents.Responsibilities:- Oversee and coordinate special events for the Assembly Member, including meetings, community events, and public appearances.- Plan, organize, and execute district-based events such as press conferences, community celebrations, and public forums.- Identify, evaluate, and coordinate participation in speaking engagements, meetings, and community programs.- Serve as a liaison between the district office and the community, addressing constituent concerns and facilitating casework with government agencies.- Maintain a professional, welcoming, and efficient district office that is accessible to the public.- Draft and edit correspondence, proclamations, event materials, and constituent communications.- Manage and track constituent inquiries and casework using the Constituent Relations Management system and other organizational tools.- Build and maintain relationships with community leaders, local organizations, and other elected officials' offices.- Attend community meetings, including community boards and civic associations, representing the Assembly Member as needed.- Prepare briefings, reports, and testimony for the Assembly Member's participation in hearings and events.- Support additional administrative, communications, and outreach functions as assigned.- Assist with the Notary Public service.

Minimum Qualifications Qualifications:- Required: Demonstrated experience in scheduling, event planning, or office management.- Preferred: Experience in a government, nonprofit, or community relations setting.- Excellent written and verbal communication skills with attention to detail and tone.- Strong interpersonal skills and professionalism in public and stakeholder engagement.- Ability to manage multiple priorities, meet deadlines, and work effectively both independently and in a team.- Highly organized, proactive, and adaptable in a fast-paced office environment.- Willingness to work flexible hours, including evenings and weekends, to support community events and meetings.

Additional Comments To Apply:Please submit your resume and cover letter to:Courtney Ferrissey, Chief of StaffEmail: [email protected]

Some positions may require additional credentials or a background check to verify your identity.

Name Courtney Ferrissey

Telephone 212-288-4607

Fax

Email Address [email protected]

Address

Street 1485 York Ave

City New York

State NY

Zip Code 10075

Notes on Applying [email protected]