Accounts Receivable/Cash Application Specialist

About the ANA
The mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.

Location
New York City (on-site)

Position Summary
We are seeking a detail-oriented, organized, and proactive Accounts Receivable & Cash Application Specialist to join our dynamic Finance & Accounting team. This role is essential to maintaining the financial health of the organization through effective management of accounts receivable, banking activities, billing, and financial reporting. The ideal candidate will have a strong understanding of accounting principles, excellent analytical skills, and a commitment to accuracy and confidentiality.

Primary Responsibilities:

Reporting

• Prepare and submit daily cash balance reports and detailed cash receipts to senior management.
• Provide monthly membership receipt summaries to the designated team lead.
• Deliver monthly AR aging summaries and detailed status updates.
• Maintain year-to-date AR balance reports, tracking balances and payment activities.
• Assist with annual audit requests.

Banking

• Prepare and process bank deposits for check payments.
• Maintain logs for all checking and credit card accounts.
• Process credit card payments and refunds.

Accounts Receivable

• Create and maintain vendor profiles including billing, contacts, payment methods, and purchase order details.
• Record invoices and cash receipts across multiple revenue streams including Membership, Sponsorship, Training, and more.
• Process award payments through third party platforms (e.g. Open Water).
• Reconcile AR records with internal database.
• Share AR schedules and coordinate with internal teams as needed.

Billing

• Generate and distribute monthly membership invoices.
• Produce and issue billing for other revenue as needed.
• Prepare and send contribution acknowledgment letters.

AR Customer Support

• Manage the [email protected] inbox, responding to internal billing and payment inquiries.

Training & Development

• Support the onboarding and training of new finance staff.
• Stay current with new accounting systems and processes.

Professional Experience

• 3+ years of experience in accounts receivable and cash application.
• Experience in recording and reconciling revenue across multiple streams
• Familiarity with nonprofit or association financial processes is a plus.
• Experience with accounting software (e.g. SAGE / Intacct); prior use of Citibank Online is a plus.

Key Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field.
• Strong understanding of accounting principles and AR processes.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite, especially Excel.
• Excellent verbal and written communication skills.
• Strong customer service orientation.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Willingness to learn and adapt to new systems and processes.

Salary and Total Rewards Package
Starting pay range: $57,500 to $62,500 based on relevant experience and qualifications.

Comprehensive health and wellness benefits, 401k with company match, flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards.

To Apply
If your skills, experience, and enthusiasm align with the requirements and responsibilities of this position, please forward your resume with a cover letter and salary requirements to [email protected] . Note: only applicants who include salary requirements will be considered.