Supervisor, Accounts Payable

At CooperVision, a division of CooperCompanies, we're driven by a unifying purpose to help people to experience life's beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges - including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at .

Scope:

Responsible for the monitoring, analysis, and research of invoices and their correct workflows for several divisions of CooperVision including but not limited to CVI, CVC, CHQ, and SEC. Oversee the payment process for all types and divisions. The impact is accurate reporting of financials on a monthly, quarterly, and yearly basis related to Accounts Payable transactions. Interaction is with every aspect of the organization, including but not limited to vendors, customers, and management. Subject matter expert on all ERP systems including but not limited to Oracle, Microsoft D365, Epicor, QuickBooks and BaaN and document retention systems (WebCenter). Monitor IProc to identify process and procedural requirements.

Job Summary:

The Accounts Payable Supervisor is responsible for the supervision of daily activities within the Accounts Payable Department. Coordinate month end closing with Accounts Payable and IProc. Prepare and complete month end closing process for Accounts Payable. Complete required account reconciliations in Blackline/FloQast. Verification of vendor setups in Oracle, Microsoft D365, Epicor, QuickBooks and BaaN. Assist with internal and external audit requirements. Assist with AP monthly and quarterly cash forecast. Complete annual 1099/1042 reporting. Extensive experience and expertise in ERP systems and associated tools are critical skill requirements. This position involves working with various forms of technology requiring solid PC skills (Word, Excel, Outlook, various systems). Critical to success is a track record of exceptional customer service. Ensure success in serving the customers of the Shared Services Group, excellent communication skills are required.

Key Responsibilities:

Accounts Payable Operations

• Supervise North American Accounts Payable activities within the Shared Services department.
• Monitor and audit invoices and purchase orders requiring workflow attention.
• Resolve exceptions in Oracle and oversee daily IProc processes.
• Communicate with internal and external stakeholders regarding corporate policies, vendor terms, invoice discrepancies, and general ledger inquiries.
• Complete annual 1099/1042 reporting.
• Identify and implement process improvements to enhance efficiency and accuracy

Cash Management

• Ensure timely transmission of critical payments.
• Monitor legacy ERP transactions and completion of clearing payment files.
• Investigate and resolve file errors and EDI payment failures.
• Audit and resolve uncleared payments.
• Verify accuracy and completeness of monthly payment files.

Month-End Close

• Ensure completion and posting of month-end accruals.
• Reconcile AP disbursements with Oracle.
• Confirm BaaN transactions are interfaced to Oracle prior to payment runs and month-end close.
• Coordinate GRNI reconciliations (BaaN and Oracle) and submit to Blackline.
• Review monthly AP reconciliations and complete KPI reporting for AP and IProc.

Vendor Maintenance

• Verify accurate vendor setups across Oracle, Microsoft D365, Epicor, and QuickBooks.
• Authenticate vendor bank account credentials.
• Troubleshoot vendor setup issues across divisions.

Leadership & Support

• Provide training, guidance, and troubleshooting support to AP and IProc teams.
• Respond to accounting inquiries related to the AP subledger.
• Ensure compliance with corporate accounting policies.
• Support internal and external audit requests.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Minimum of 5 years of Accounts Payable experience; Shared Services model preferred.
• Previous managerial or supervisory experience required.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, especially Excel.
• Expertise in ERP systems (Oracle, Microsoft D365, Epicor, QuickBooks, BaaN) and document retention systems (WebCenter).
• Familiarity with workflow automation and T&E systems.
• High attention to detail and accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to adapt to change and drive process improvements.
• Commitment to high ethical standards and exceptional customer service.

Work Environment

• Standard office setting.
• Sedentary to light physical effort required.
• Onsite 5-days week in office.

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $54,489.00and $77,841.00 per year and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

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