Supervisor, Birth Registration, Bureau of Vital Statistics

OPEN ONLY TO PERMANENT EMPLOYEES IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE**

The Bureau of Vital Statistics is responsible for registering and certifying all birth deaths spontaneous and induced terminations of pregnancy in NYC. The bureau issues analyzes and reports on 285000 vital events each year. The bureau is a very large customer service operation providing death certification services on a 24/7 basis issuing more than 900000 certified copies of birth and death records and fulfilling hundreds of data requests annually.

Duties will include but not be limited to:
- Supervise Staff: Lead and supervise Birth Registration staff ensuring smooth daily operations and proper task delegation.
- Review and Register NYC Birth Events: Review acknowledgement of paternity forms and register birth certificates in the Electronic Reporting System.
- Ensure Data Quality: Identify records that are incomplete or unacceptable for filing and follow up with reporting facilities and midwives to ensure accurate data.
- Monitor System Functionality: Oversee the functionality of electronic systems and mechanical equipment used for birth registration.
- Monitor Workflow: Track workflows production turnaround times and staffing levels to ensure timely and efficient registration of records.
- Conduct Quality Control: Perform quality control activities using the Electronic Reporting System and other data systems to maintain data accuracy.
- Respond to Inquiries: Research and respond to birth registration inquiries delivering professional customer service to the public DOHMH staff and external agencies.
- Manage Supplies: Monitor inventory of supplies and forms to ensure materials are fully stocked and replenished.
- Adapt to Miscellaneous Tasks: Handle various operational needs across different areas being adaptable to changing requirements.

Why you should work for us:
-Benefits: City employees are entitled to unmatched benefits such as:
oa premium-free health insurance plan that saves employees over $10K annually per a 2024 assessment.
oadditional health fitness and financial benefits may be available based on the positions associated union/benefit fund.
oa public sector defined benefit pension plan with steady monthly payments in retirement.
oa tax-deferred savings program and
oa robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
-Work From Home Policy: Depending on your position you may be able to work up to two days during the week from home.
-Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.


Established in 1805 the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S. dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone regardless of age background or location can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition anti-tobacco support chronic disease prevention HIV/AIDS treatment family and child health environmental health mental health and social justice initiatives. As the primary population health strategist and policy authority for NYC with a rich history of public health initiatives and scientific advancements from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process contact Sye-Eun Ahn Director of the Office of Equal Employment Opportunity at or .

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PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time