Admin Support Coordinator

Clean Harbors in Syracuse, NY is seeking an Admin Support Coordinator that oversees and coordinates administrative tasks between branches and the GCC, ensuring smooth and efficient completion of administrative functions. This role is responsible for addressing and resolving issues, escalating matters as needed to ensure timely and effective solutions.

Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology - come be part of the solution with us.

Why work for Clean Harbors?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Focus on maintaining sustainability and cleaning the Earth.
• Pay Range $20+ per hour.
• Benefits coverage after 30 days of full-time employment including 401K with Company match.
• Opportunities for growth and development for all the stages of your career.
• Company paid training and tuition reimbursement.

Responsibilities:

• Perform administrative tasks related to daily operations, ensuring efficient workflow and coordination across departments.
• Process and manage vendor purchase orders (POs), ensuring accuracy and timely tracking.
• Provide support for unbilled voicing processes by ensuring billing work orders are completed accurately and promptly for customers.
• Oversee the receiving of direct-shipped waste to third-party facilities, ensuring proper documentation and compliance.
• Generate and maintain necessary paperwork, including manifests and bills of lading (BOL), for shipping and waste management.
• Complete other tasks and duties as assigned.

Qualifications:

• Basic computer and math skills.
• Strong written and verbal communication abilities.
• Excellent customer service and interpersonal skills.
• Ability to perform physical tasks as required by the position.
• Successfully pass a background check, drug screening, and physical (based on position requirements).
• 3 -5 years of relevant experience in a similar support or administrative role.