Finance & Operations Coordinator
HR Works is currently recruiting for a Full-Time Finance & Operations Coordinator to play a key role in supporting our accounting, operations, and office management functions. This role is performed in our Fairport, NY office Monday through Friday.
- Client invoicing, onboarding and customer service
- Accounts Receivable and Accounts Payable processing
- Address client and internal inquiries and ensure billing accuracy and data integrity
- Answer phones, greet visitors, handle mail/deliveries and office supplies
- Assist with office facilities, vendor management and technology requests
- Process and distribute sales agreements, tracking data in Salesforce
- Support IT/Operations-related tasks for employee onboarding and status changes.
- Coordinate asset management, equipment/workstation setup, license inventory, systems account setup and internal updates.
- Handle basic employee inquiries and assist with systems training
- Hardware inventory management and software management
- Create process documentation and participate in continuous improvement initiatives
- College degree in business, technology, or human resources-related field; or minimum 5 years office management and accounting-related experience.
- Minimum 3 years accounting, bookkeeping and/or office administration experience, ideally in a professional services organization (i.e. consulting, legal, finance, accounting).
- Prior Accounts Receivable and Accounts Payable experience
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive).
- Experience with Salesforce or other CRM experience.
- Experience with ERP systems (QuickBooks preferred), and Bill.com.
- Best Company to Work in New York State - Our 15th Consecutive Year on the List!
- Recipient of Rochester Business Ethics Award
- Rochester Top 100 and INC 5000
- A certified Great Place to Work
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