Senior Specialist Accounts Payable

• Insurance within 30 days or less which includes options for medical, dental, vision, pet insurance and more!
• 20 days paid time off plus 6 additional holidays and 1 floating holiday
• Annual Bonus Program
• Work life balance
• 401(k) plan with up to 4% employer match
• Tuition reimbursement
• Career advancement opportunities
• Commitment to training and providing you with the skills you need for success
• All employees receive access to 24/7 telemedicine (including mental health), short- and long-term disability and life insurance

• Coordinates daily account payable activities.
• Ensures that all supplier invoices are entered accurately and timely in accordance with the control procedures.
• Matches completed and approved purchase orders to receiving documents and invoices.
• Monitors the accounts payable email and phone line. Responds to both internal and supplier inquiries and requests for information.
• Reviews supplier accounts, reconciles supplier statements, research and resolves any discrepancies with existing and/or missing transactions.
• Posts proper general ledger department and project classification to accounts payable system.
• Manage the weekly supplier payment process by reporting on what invoices are open and determining the proposed payment list by identifying invoices by due date and priority.
• Processes supplier payments via check, ACH, wire, and other electronic payment methods.
• Main point of contact for internal inquiries working directly with procurement, warehouse, IT, plant management and other departments.
• Audits and process employee expense reports in Concur and completes the weekly pay run for out-of-pocket expenses.
• Prepares annual 1099s.
• Completes the period-end closing procedures for the AP & PO modules.
• Prepares the period-end accrual for supplier invoices.
• Reconciles the accounts payable general ledger control accounts and maintains the AP workpapers.
• Lead point of contact for the accounts payable area during the annual audit of the financial statements.
• Prepares and monitors key department KPIs.
• Prepares standard periodic reports and special reports at the request of management.
• Prepare analysis of the general ledger expense accounts and monthly reporting of key expense areas including employee benefits and utilities.
• Responsible for writing and maintaining all accounts payable related procedures and training manuals.
• Responsible for handling of U.S. sales tax including maintaining accurate set ups in Avalara, monitoring to ensure that sales tax payments and exemptions are correct, completing the uploads from NetSuite into the Avalara system, and trouble shooting and resolving technical issues.
• Identifies process improvements and efficiencies and implements them by leading cross functional teams of internal and external parties.

• Bachelor's degree from a four-year college or university, or technical/managerial experience at an equivalent level. Accounting/Business degree preferred.
• 2+ years of relevant experience and/or training.
• Supervisory experience a plus.
• Experience in skilled or technical assignments requiring previous training to perform operations and resolve problems where some guidelines or standards are provided.
• Ability to think critically and problem solve.
• Ability to write reports, management summaries, presentations, and/or documents for circulation.
• Ability to communicate effectively with employees at any level of an organization.
• Ability to actively listen and understand information presented and different points of view.

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