Job Offer: EVENT DEVELOPMENT COORDINATOR

EVENT DEVELOPMENT COORDINATOR

Work Days: Monday-Friday. Weekend shifts vary located on the business need.

Shift Start/End Time: Shift start and end times vary Monday-Friday (flexible, to be discussed with the hiring manager). Weekend hours vary located on the business need.

Hours Per Week: 40

Weeks Per Year: 52

Event Development Coordinator

Pay Status and Classification: Non-exempt, Regular full-time

manager: Director of Special Events and Conferences

Position Purpose: Develops revenue streams by planning, organizing, and executing prosperous events, meetings, and conferences at Union College, with the greatest attention to outstanding customer service. Partners with the Director of Special Events and Conferences to market and sell the use of college facilities to generate budgeted revenue goals.

Essential Responsibilities and tasks:

» Event Planning: Manages work assignments for support service as it pertains to meetings and/or events (i.e. location, room set ups, food, transportation, audio visual arrangements), develops and cultivates working relationships with vendors to ensure customer satisfaction, manages room assignments through scheduling software, develops and manages summer program revenue, and supervises event activity (may require evening and weekend availcapability).

» Customer Service and Communication: Provides excellent customer service to clients, and event attendees, ensuring that they have a positive practice and their needs are met. Communicates event details to all stakeholders, including staff, vendors, and attendees, verifying that all parties have the necessary information.

» Relationship Building and Marketing: Maintains existing clients to increase repeat business opportunities. Cultivates new clients by marketing conference services to external organizations. Manages department web pages and social media presence. Develops responses to proposals and estimates and follows up appropriately on all proposals.

» Team Development, Innovation, & Supervision: Contributes ideas, input, and support to Union Special Events and Conference and other activities that impact the success of the department. Seeks out, applies, and shares knowledge of special events logistics, trends, and innovations. Develops and supervises 8-9 summer event adjuncts.

» Administrative: Responsible for accounts payable for event vendors and accounts receivable for client invoices. Administers contract cycle (create, negotiate, approve, execute), develops program plans, monthly and quarterly reports and forecasts. Generates reports on profitcapability of potential events for discussion with the Director of Events and Central Scheduling. Offers to help colleagues during busy times and for overlapping responsibilities.

Qualifications required

»Bachelor's degree in hospitality, event/business management, or a related field and/or a combination of significant education, training, certifications, and/or work practice.

»Previous customer service practice, preferably in the events industry. Demonstrated capability to build and maintain positive relationships.

»Exceptional interpersonal and communication expertise to interact with varied constituencies.

» capability to lift 20 pounds.

» capability to move between buildings and walk for extended periods.

»Technically proficient and practiced in working with systems and applications. These include software platforms for scheduling, space planning and logistics through software tools.

» capability to work flexible hours, including weekends and evenings, as needed.

»A general knowledge of sound, lighting and video systems.

» capability to travel may be required for trade shows, conferences, etc.

»Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.

»Able to anticipate, deliver on, and exceed the expectations of clients, students, faculty, alumni, and fellow staff colleagues, etc.

»Able to introduce and drive innovation in ways small and large.

»Able to proactively identify and pursue significant learning and professional development opportunities and apply new knowledge, insights, and expertise to enhance results.
The expected rate for this job offer is $24.00 - $25.50, commensurate with qualifications.
We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a prosperous candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.
We offer exceptional benefits including:

»Generous Vacation, Sick and Personal Time

»Winter Recess Break in Addition to Paid Holidays

»Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

»Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

»Employee Scholarships toward Certifications, Seminars, Training and Professional Development

»Pre and Post Tax participation in a 403(b) Retirement Plan

» income Continuation Program in the event of Discapability

»Tuition Assistance Program for Employee, Spouse and/or Dependents
Note: All new hires of Union College are subject to a thorough education, work practice, and criminal history background check.

Union College
Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those located on race, religion, discapability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, discapability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.