Jr. Executive Assistant to Support CEO of Midtown Hedge Fund
RESPONSIBILITIES:
Executive Support to the CEO:
- Manage the CEO’s complex calendar, priorities, and daily workflow.
- Coordinate domestic and international travel, preparing detailed itineraries and ensuring seamless logistics.
- Serve as a primary liaison for internal and external stakeholders.
- Anticipate needs proactively, staying several steps ahead of the CEO at all times.
- Provide direct PA support to the CEO and his wife, including scheduling, appointments, errands, gifting, and vendor coordination.
- Liaise with household staff, family office partners, and external vendors to maintain smooth personal and home operations.
- Manage insurance renewals, household contracts, purchasing, inventory, and organizational systems.
- Support the family’s philanthropic and foundation commitments, including scheduling, documentation, research, and follow-up.
- Coordinate communication with foundation staff, board members, and external partners.
- Assist with purchasing, cataloging, and maintaining records related to the family’s art collection.
- Coordinate logistics, transportation, storage, insurance, and appraisals.
- Maintain meticulous inventories and ensure accuracy across all art-related documentation.
- Build structure in areas where processes are not yet established; streamline workflows and enhance overall efficiency.
- Triage and resolve time-sensitive issues with discretion and sound judgment.
- Remain flexible, steady, and solution-oriented, stepping into whatever is needed—large or small.
- Bachelor’s degree required; strong academic background preferred.
- 2–5 years of EA/PA or administrative experience supporting a senior executive or UHNW family.
- Highly intelligent, polished, and capable of independent problem-solving.
- Extraordinary attention to detail and a proactive, anticipatory approach.
- Strong communication skills and ability to build trust quickly with the CEO, his family, staff, and external partners.
- Comfortable balancing high-level executive support with hands-on personal responsibilities.
- Discreet, professional, emotionally intelligent, and able to maintain strict confidentiality.
- Experience with art collections, insurance, foundations, or UHNW operations is a strong plus.
- Able to remain calm and composed in a fast-paced, high-expectation environment.
Full-time, 5 days per week onsite in the New York office; flexibility required for occasional after-hours needs. SALARY:
$100K–$150K base + discretionary bonus + excellent benefits
WHY THIS IS AN EXCITING OPPORTUNITY:
This is a rare opportunity to partner directly with the CEO of a prominent hedge fund while gaining exposure to philanthropy, art management, and UHNW family operations. For a bright, polished, and ambitious EA, this role offers meaningful responsibility, deep trust, and the chance to become an indispensable member of the CEO’s inner support team. #IND2
Recommended Jobs
P/T Retail Store Associate- Bay Plaza, 6577, Bronx, NY
At adidas we have been challenging the status quo for over 70 years and we’re not done yet. We are calling all Store Associates who don’t accept what “was” or what “is,” but those who w…
Sommelier
As a Zuma Sommelier, you are responsible for curating and managing the wine program to enhance the dining experience for our guests. You will use your expertise in wine& sake selection, and service t…
Lead architect
It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today - ServiceNow stands as a global market …
Vice President - Trader
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our …
Specialist, Global Procurement - FC&L
The Specialist, Global Procurement – Facilities, Capital & Logistics (FC&L) will support the Capital Lab Equipment and Services business. This role is accountable for supporting the category strategy…
Plumbing Technician
Job Description Job Description Job Overview We are seeking a skilled Plumbing Technician to join our team. The ideal candidate will have a strong mechanical aptitude and experience in plumbin…
Licensed Massage Therapist
$30-$35 per session depending on experience plus gratuity and commissions available The essence of the Licensed Massage Therapist role is to deliver excellent, customized, professional, and car…
CyFi Insurance Broker
CyFi Insurance Broker Location Hybrid remote in New York, NY : About Us: CoverWallet, an Aon company, was founded in 2015 to reinvent the $100 billion small business insurance industry by using data,…
Senior Manager - Data Governance & Management
**Description** At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, …
Nurse Practitioner
Nurse Practitioner - Rhinebeck, NY (#1646) Location: Rhinebeck, NY Employment Type: Full-time or Part-time Salary: $135,000 - $150,000 per year Medical, Dental, and Vision insurance …