Offer: Finance Grant Administrator

Are you a Finance Professional looking to better your community?

Finance Grant Administrator

Title: Grant Administrator

Status: Exempt, 40 hours per week

income: $55,000-$60,000 annual

manager: Associate Director of Finance



Function:
To maintain accounting records and internal controls in conformity with generally accepted accounting policies, and the policies and practices of the organization and the agencies contracting with FSI for accounting services. Responsible for compliance with government contract and other funding reporting requirements. Assist in maintaining the general ledger, budget information and analysis of financial data. To assemble and maintain all financial and budget information that is related to contracts and other funding sources.



General Requirements:

»Bachelor’s degree preferred

»Minimum of 5 years of practice in financial/accounting field

»Computer expertise, especially accounting software

»Non-profit practice a plus



Benefits:

»Medical, dental, and vision coverage.

» 403(b) retirement plan with employer match up to 5%.

»Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year).

»Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off.

»Group term life and long-term discapability insurance.

»Supplemental life insurance & accidental death and dismemberment coverage (AD&D),

»Supplemental insurance through Aflac.

»Employee assistance program (EAP).

»Pet insurance.

»Cell phone stipend.


Enthusiastically supports, practices, and communicates agency’s mission and statement of values.
Our mission is to bring people together to find the support they need, improving their lives and communities, and building a stronger, safer Hudson Valley.


Our Agency Values

Integrity - Being honest and trustworthy

Compassion – Extending empathy and knowledge to others

Hope - Believing in the strength of the human spirit and heart, to emerge and thrive in the face of challenge

Diversity – Promoting a vison of community comprised of wide-ranging assets

Respect - Treating all individuals with dignity and without judgement

Community - Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives

Justice – Promoting social and economic equity and fairness

Quality – Striving for excellence in every aspect of our work



Job Responsibilities:
Grant/Contract Management
1. Knowledge of funding compliance and reporting for assigned grants/contracts;
capability to comprehend contract terms and language
2. Responsible for monthly/quarterly financial reporting to government agencies and
revenue sources
3. Manage timely collection of requests for reimbursement for funding sources
4. Prepare comprehensive forecasts for assigned programs through detailed
analysis of trends, information gathering communications with program and other staff, and thorough evaluation of actual data and projected events,
5. Assist in development and preparation of budgets and monitor the need for budget
modifications and process required documents
6. Conduct meetings with program personnel and management to strategize on
contract compliance issues, budget forecasting and budget modification, and
make recommendations for effective use of resources
7. Communicate accurate financial information to allow for proper business
decisions
8. Generate monthly reports to be used by the Associate Directors of Finance and
CFO, analyze and identify variances, recommend remediation
8. Represent organization with respect to periodic audits performed by funders


Accounting
1. Record entries in the accounting system necessary for proper and accurate
tracking of revenue and expenses for assigned programs
2. Work with Associate Director of Finance and CFO to develop organization-wide
cost allocation plan, integrating organization budget and restricted contract
funding
3. Review, record, and release temporarily restricted contributions
4. Monitor fixed asset and equipment purchases for funding sources and prepare
connected reports as required by contracts
5. Review and record receivables/deferred revenue on a monthly basis
6. Assist in maintaining the GL


Assist in Shared Departmental Objectives
1. Assist the Team in preparation and prosperous completion of the annual
Independent audit
2. Identify and help develop streamlined accounting and financial processes


Other tasks as Assigned (which include but are not limited to)
1. Complete projects as assigned by the managery personnel
2. As the agency takes on additional programs, responsibilities may shift between
staff



Competencies:

»Excellent interpersonal, verbal, and written communication expertise, the capability to work cooperatively, good time management and managing multiple priorities

»Proficiency in computer software, i.e. Microsoft Office (Excel) and accounting software

»General knowledge and capability to apply accounting concepts

»Attention to detail and organizational expertise

» capability to lgain and work within agency procedures and guideline

» capability to exercise sound judgement in tracking sources of errors and in using established guidelines to determine the necessary corrective action



Other General Requirements:

»Local travel to the bank, post office, or between offices, as needed.



Work Environment:

»Finance Department Office, Suite 337, 29 N. Hamilton St, Poughkeepsie, NY 12601


We are an equal opportunity employer and our goal is to be a diverse workforce representative of the community we serve. Family Services follows federal, state and local laws prohibiting discrimination in hiring and employment. We do not discriminate against employees or candidates in violation of those laws.