Administrative Assistant II, Luxury Brands Group North America
Executive & Calendar Management Manage complex, dynamic calendars for two senior executives, coordinating across three brands and multiple stakeholders. Prepare itineraries, agendas, and briefing materials to ensure leaders are well-prepared. Prioritize and organize incoming communications, drafting responses and handling inquiries with discretion. Meeting & Project Support Organize and facilitate high-level meetings, including logistics, agendas, and follow-up. Support cross-functional initiatives and projects within the Luxury Brands Group. Serve as liaison between executives and internal/external partners. Travel & Expense Management Coordinate detailed domestic and international travel. Manage credit card expense reconciliation and prepare accurate, timely reports. Operational Support Maintain filing systems, contacts, and office supply needs. Assist with presentations, reports, and projects. Leverage AI technology and productivity tools to enhance efficiency in scheduling, communications, and workflow management. Minimum 3+ years of experience supporting senior executives in a fast-paced environment. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with AI-enabled tools. Strong organizational skills with the ability to manage multiple assignments and shifting priorities. Excellent written and verbal communication skills; polished professional presence. Proven discretion in handling sensitive and confidential information.
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