Fund Raising Data Management Coordinator

About Buffalo Seminary

Founded in 1851, Buffalo Seminary (SEM) is one of the oldest independent day and boarding schools for girls in the United States. For nearly 175 years, SEM has prepared girls from across Western New York, the United States, and the world to live and lead with honor, courage, and confidence in order to shape society. In 2025, SEM was recognized as the #1 best private high school in Western New York. As a school and team, we are dedicated to supporting girls in becoming their best authentic and fearless selves individually and in a community of exceptional students, faculty, and staff.

Position Summary

The Data Management Coordinator is a vital member of the Advancement team, responsible for maintaining the integrity, accuracy, and security of the school's constituent relationship management (CRM) database. This role provides critical support for all fundraising and alumnae relations efforts through meticulous record-keeping, timely reporting, and efficient data processing. The ideal candidate is highly organized, detail-oriented, and proficient in database management.

Key Responsibilities

● Database Management: Serve as the primary manager for input into the Advancement CRM, ensuring all data is current, accurate, and consistent. This includes performing regular data updates, and imports.

● Record Maintenance: Oversee the creation and maintenance of both digital and paper constituent files, ensuring all records are complete and confidential.

● Reporting: Design, generate, and distribute a variety of standard and custom reports to support fundraising strategy, event planning, and financial reconciliation. Create and deliver comprehensive monthly reports for the Director of Advancement, Director of Finance and Head of School.

● Event Support: Manage all aspects of event RSVPs within the CRM, from initial setup to generating attendance lists and post-event data entry.

● Audit & Financial Support: Provide necessary data and reports to support internal and external audits as needed. Assist the finance team with monthly reconciliation tasks.

● General Duties: Perform other administrative and data-related duties as assigned to support the overall goals of the Advancement office.

Qualifications:

● Associate’s degree is required; bachelor’s preferred.

● Prior experience working in development office with CRM ‘s required. Helpful if you have worked with Bloomerang CRM.

● Proven ability to collaborate with colleagues in both development and business office environment required

● Excellent communication and organizational skills.

● Ability to solve problems is a must

At Buffalo Seminary, we celebrate our diverse identities and perspectives. We embrace diversity as necessary for our collective growth and achievement. To fulfill this purpose, we welcome and seek students, families, and employees who contribute to the richness of our diverse community. And we work every day to ensure that all who come within our walls have what they need to realize their potential and to participate fully in school life.

Buffalo Seminary is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Interested candidates who reside in and are eligible to work in the USA should submit a cover letter with resume and three references to Denise Merrell, Director of Finance/HR via email at [email protected]. Please include position title in the subject line.

Salary range: $40,000 - $46,000

Application deadline: Friday, May 29, 2026

Pay: Up to $46,000.00 per year

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Dependent health insurance coverage
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you worked with a CRM previously and if so which one?

Education:

• Associate (Required)

Work Location: In person