Regional Procurement Manager, Americas (Contractor)

Regional Procurement Manager (Americas)

About :

The Rolex SailGP Championship is the most exciting racing on water, where anything can happen in short, adrenaline-fueled battles between national teams at iconic stadium destinations worldwide. Top athletes fly in identical high-tech F50 catamarans faster than the wind, at speeds approaching 60mph. Founded in 2018, SailGP is one of the world’s fastest-growing sports and entertainment properties, now in its fifth season.

SailGP also races for a better future, championing a world powered by nature. In 2020, SailGP set a new standard as the first climate positive sports and entertainment property and began delivering actions and innovations that advance the global adoption of clean energy. Underpinning the organization’s purpose-driven agenda is a diversification of the league, with the goal of immediately progressing gender equity and inclusivity.

SailGP is a global organisation with defined values that shape the culture of its team – deliver quality, break boundaries, make an impact, stand together and strike a balance.

Role Summary:
The Regional Procurement Manager, Americas will be primarily responsible for implementing procurement processes and managing vendor relationships for SailGP events in the Americas region. Reporting to the Global Procurement Manager, you will also play a key role in ensuring that administrative tasks are completed to keep finance records and budget trackers up to date. You will ensure compliance with SailGP’s Procurement, Finance and Legal policies are upheld whilst supporting effective supplier sourcing, contract management, payment workflows and budget reporting. You will act as the primary point of contact for procurement matters across the SailGP Americas events. This is an exciting opportunity for someone to play a key role in driving consistency, efficiency and cost-effective outcomes through regional alignment.

Key Responsibilities:

Procurement & Supplier Management

• Lead procurement activities across all events in region, including sourcing multiple vendors per category
  to ensure competitive pricing is obtained and suitable contingency plans are in place.


• Oversee end-to-end procurement processes in collaboration with SailGP departments, following the
  SailGP procurement process.


• Establish specifications for each item or scope, working with SailGP department leads.


• Draft, finalise, and manage all RFP/RFQ documents and procurement templates for regional events.


• Maintain and regularly update the Gatekeeper system so that key information such as process stage, vendor/PO/Contract status, risks and deliverables are available for stakeholders to view for all scopes.


• Ensure all contracts, insurance and compliance documents are collected, reviewed and approved before
  supplier works begin (via the GK system).


• Act as quality control lead for all procurement documentation and workflows.

Additional Support Tasks:

Finance & Budget Management

• Act as the primary liaison for PO, Invoicing and Payment matters between SailGP departments and local
  suppliers.


• Provide consultative support to the Regional Event Director and SailGP stakeholder group in terms of vendor selection, highlighting financial risks and opportunities so informed selections can be made.


• Ensure compliance with SailGP’s financial policies and procedures, including approvals and documentation requirements via the GK system.


• Ensure the necessary stakeholders have access to the GK reports and project status updates so they can be aware of spend data and payment schedules.


• Provide assistance to local event teams and suppliers with finance-related queries and issues during onsite delivery, including troubleshooting payment or documentation delays.

Process Ownership & Integration

• Ensure the Gatekeeper system is used for all procurement and finance processes across all APAC events.


• Ensure roles and responsibilities between local and global teams are clearly defined and communicated.


• Drive alignment between event teams and SailGP Global to support accurate and on-time budget
  management and supplier onboarding.


• Coordinate with Legal and other relevant functions to ensure all supplier documentation meets SailGP
  standards.


• Support post-event reconciliation and reporting, providing learnings and insights for future events.

Qualifications & Experience:

• 5+ years experience in Event/FMCG procurement, Supply chain or vendor management, ideally across multiple markets or events.


• Strong understanding of procurement best practices, budgeting processes and contract administration.


• Excellent stakeholder management skills, with proven ability to coordinate across local and global teams.


• Strong negotiation skills and resilience is of vital importance.


• Detail-oriented and process-driven with strong organisational skills and follow-through.


• High level of proficiency in Excel, budget tools and project tracking platforms.


• Strong communication skills and ability to manage multiple priorities in a fast-paced event environment.


• Familiarity with large-scale event delivery and supplier ecosystems is highly desirable.


• A second language (Spanish or Portuguese) is desirable but not essential.

About you:

• Proactive and driven, who prides themselves on getting tasks completed with reliable solutions in place.


• Target driven and comfortable in a challenging fast-paced environment.


• Detail-oriented and motivated to keep striving for better solutions or added value is really important to the team’s success.


• SailGP’s ambition to deliver world class events makes it at times a high pressure environment and the ability to be brave, empathetic, resilient and professional is essential as the business proceeds through a key period of growth and stabilisation.

Contract Type:

Seasonal Contractor (initial 10 month term)

Location:

USA (East Coast / NY).

Since this is a contractor position, we are open to candidates based in East Coast states, with a preference for those based in New York.

SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion .