Collections Specialist - Legal

The successful candidate will execute all collections and related litigation/bankruptcy, from pre-litigation demand through post-judgement enforcement. This role requires familiarity with accounts receivable/billing business processes, legal procedures, management of outside counsel, court filings, drafting and reviewing legal documents, and managing calendars and deadlines.

Essential Duties and Responsibilities:

Collections:

• Prepare and send demand letters, defaults, payment agreements, settlement documentation, and correspondence
• Collaborate with internal teams to resolve billing and payment disputes
• Communicate professionally with internal stakeholders, outside counsel, and tenants
• Set up payment plans/settlements in the system and track payments and account status

Litigation/Bankruptcy:

• Draft and / or review pleadings, motions, complaints, affidavits, claims, and related court documents
• Prepare documents and exhibits for court filing and trial preparation, including monetary damages claims
• Monitor and track case deadlines, hearings, and court appearances
• Coordinate with internal business stakeholders and outside counsel to manage matters and litigation workflow
• Attend and provide testimony for all required court appearances

Administrative:

• Maintain organized and up-to-date case files and databases
• Prepare legal correspondence and internal status reports
• Review legal / case documents and make recommendations for next steps
• Conduct asset research and support judgement enforcement procedures
• Distribute and archive legal mail and court filings

Qualifications:

Required:

• Associate or Bachelor’s degree or equivalent work experience
• Accounts Receivable experience.
• 3+ years of legal experience in collections and litigation/bankruptcy support
• Strong knowledge of court procedures, legal drafting, and document preparation
• Excellent interpersonal, written and verbal communication skills
• Proficient with Microsoft Office Suite and legal case management systems (Legal Tracker)
• Highly organized with strong attention to detail and ability to manage competing deadlines
• Ability to multi-task in a fast-paced environment, and perform tasks quickly and efficiently
• Self-motivated and independent, detailed oriented, strong work ethic, high integrity and ethical standards
• Ability to exercise or recommend sound business judgement

Preferred:

• Commercial retail real estate experience
• Paralegal certificate or degree in Paralegal Studies, Legal Assistant or related field
• Previous law firm or corporate legal department experience