Administrative assistant primary care

Overview

The Administrative Assistant is responsible for assisting with clerical, administrative, coordination, operations, and secretarial functions required for the effective operation of the TouroCOM Middletown Primary Care department.

Responsibilities

• Assists with general correspondence, memoranda, and testing

• Assists in administration of practical exams, labs, and OSCEs

• Assists with maintaining the departmental file and records including the departmental database

• Assists with Poll Everywhere and ExamSoft

• Assists with using the CAE/Elevate system for OSCE administration

• Assists with preparing classroom material and storing all equipment after use

• Duplicates and distributes materials

• Assists in coordinating student work and schedules

• Assists in coordination and execution of department programs

• Administrative coordination and/or assistance in execution of:

• Simulation Program compliance - Policies, procedures, and ongoing Simulation Program accreditation needs

• Simulation Program materials management

• Updates course documentation and lab manuals

• Assists in preparing student and faculty materials

• Compiles weekly folders for Primary Care Department

• Breaks down, organizes, and files materials from weekly Primary Care Department folders

• Assists in ordering of materials, maintaining records of transactions, requisitions, & purchase orders

• Obtains quotes from vendors

• Records student grades and attendance in Excel document or other database

• Prepares for meetings, transcribes, and distributes minutes

• Composes and edits correspondence and other documents

• Assists in processing personnel items

• Assists in processing departmental timesheets and work process

• Keeps all materials confidential as required by FERPA (school and departmental policy)

• Assists in training other employees as appropriate

• Other duties as assigned by Associate Chairs

Qualifications

Education/Experience

• Associate in Arts required.

• At least 3 years of administrative experience

Knowledge/Skills/Abilities

• General administrative duties required

• Strong attention to details required

• Demonstrated proficiency in communication (written and verbal) required

• Overall business acumen, ethical decision making, and relationship management skill required

• Exceptional analytical, problem-solving skills, collaboration, and matrix management skills required

• Proficiency in Microsoft Office Suite, especially Word, Excel, Power Point, and Outlook.

• Ability to learn and utilize Poll Everywhere, ExamSoft, and CAE programs.

• Proficiency with updating and organizing information in cloud storage (e.g. Box)

• Ability to learn and execute new computer software, learning management and programs as needed.

Working Conditions

• Extensive use of computers

• Extensive time sitting and standing

• Able to lift up to 5 - 10 lbs.

Maximum Salary

USD $50,000.00/Yr.

Minimum Salary

USD $40,000.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans

• Medical Plans (choice of EPO, PPO, High Deductible HSA)

• Flexible Spending Accounts (FSA)

• Dental Plans (PPO & HMO) and Vision Plan

• Dependent Care and Transit Programs

• Life Insurance, AD&D and Voluntary Supplemental Life Insurance

• Short-term and Long-term disability programs

• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

• Employee Assistance Program

• Early-Release Fridays (upon approval)

• Generous Paid Time Off

• Vacation, Sick Leave, Personal Leave & Floating Holiday

• Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [email protected] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.

Job Locations US-NY-Middletown

ID 2025-12563

College TUNY - College of Osteopathic Medicine

Position Type Full-Time

Schedule Shift 9:00 am - 5:30 pm

Hours Per Week 36.5

Travel None

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US