Senior Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

This role serves as the primary operational interface between clients, vendors, and facility operations, managing daily building functions while supporting financial, procurement, and project coordination activities. You'll oversee facility maintenance operations, coordinate with multiple stakeholders, manage vendor relationships, and ensure smooth day-to-day operations including emergency response, space planning, event coordination, and comprehensive administrative support across all facility management functions.

Your day-to-day tasks will include:

• Conduct morning facility checks and serve as primary point of contact for clients, visitors, and building landlord communications
• Execute financial processes including purchase order creation, goods receipt, invoice processing, and vendor registration in JDE and client systems
• Manage vendor contracts and coordinate maintenance/service delivery with M&E contractors to ensure quality work practices and compliance
• Plan and oversee mechanical, electrical, and plumbing operations while providing emergency call support and on-site attendance as required
• Coordinate space planning, occupancy reporting, badge access management, and quarterly physical occupancy counts for corporate real estate
• Organize events including festive celebrations, birthday parties, and space setup coordination with catering vendors and decoration procurement
• Support procurement activities including cleanroom supplies, office materials, and employee benefit items while maintaining comprehensive tracking systems

Physical Demands and Work Environment:

• Regular facility walks and morning inspection rounds throughout building premises
• Emergency call support requiring immediate on-site response during and outside business hours
• Physical setup and coordination of events including moving light furniture and arranging spaces
• Office-based work involving computer systems, documentation, and administrative tasks
• Interaction with diverse stakeholders including clients, vendors, visitors, and internal teams
• Occasional lifting and handling of supplies, decorations, and office materials

Required Qualifications:

• Four plus years’ experience with Facility or Property Administration
• GED or High school diploma
• Experience dealing with both internal and external customers and managing client expectations
• Assist with budgetary requests, analysis and reporting
• Strong communication and interpersonal skills with the ability to build rapport quickly
• Proven capacity to understand and interpret commercial contracts
• Proficient with Microsoft Office software
• Demonstrated ability to manage multiple and complex operational matters on a daily basis

Preferred Qualifications:

• Previous experience in facility management or building operations
• Good presentation skills with ability to lead meetings and presentations to clients/stakeholders
• Experience with M&E (mechanical, electrical) contractor management
• Knowledge of emergency response procedures and building safety protocols
• Understanding of space planning and occupancy management concepts

Estimated compensation for this position:

68,000.00 – 85,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –New York, NY

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.