Job Opportunity: OFFICE COORDINATOR - CAREER CENTER

OFFICE COORDINATOR - CAREER CENTER

Work Days: Monday - Friday
Shift Start/End Time: 8:30 a.m. - 4:30 p.m.
Hours Per Week: 40
Weeks Per Year: 52

Office Coordinator - Career Center

Pay Status and Classification: Non-exempt, regular full-time.

manager: Executive Director of the Career Center

Position Purpose: Provides superior customer service for the Career Center and collaborates with the team to support office operations, including budget management. supervises career management systems and other platforms. Partners with employer relations to facilitate employer/alumni engagement with a specific focus on increasing the quantity, quality and variety of job/internship opportunities and programs. Coordinates workshops and events, including scheduling, marketing and promotions.

Essential Responsibilities and tasks:

» Customer Service: Provides initial phone and in-person contact for visitors, and reviews and processes incoming email all over the day and triages to appropriate staff members or respond to basic requests. supervises and mentors student career adjuncts at the front desk and assists with office support training.

» Administrative: Manages Handshake, which includes the calendar of events, online appointment scheduling system, employer job/internship module, and manages data tracking for all programming. Maintains the accuracy and security of highly confidential student, alumni and employer data by collaborating with other departments including ITS, Dean of Students, and Registrar's office. Manages office supply inventory and reconciles the accounts payable process for various orders/purchasing needs. Reports and manages any facility or IT needs for the office. Manages technology systems including reviews, collaborations with other departments, implementation, onboarding, and data analysis. Edits basic website content and links. Assists the Executive Director with scheduling appointments, visits, traveling, and with calendar. Provides additional general office support as needed and pitches in to assist colleagues during peak times.

» Employer Relations: Collaborates with the employer relations team to process and market employer requests for job/internship postings, resume referrals, on-campus recruiting, information sessions, and other employer events. Supports collaboration with other departments, especially College Relations to develop opportunities to engage alumni and parents in career-related education and events.

» Budgeting and Reporting: Manages the multiple Career Center budget accounts including directing receivables to correct account and tracking expenditures. Works closely with the Executive Director on account updates and with forecasting budgets. Tracks participation in all programs and events, maintains the data, and generates statistical reports to provide key metrics to support the annual Career Center assessment of results including producing the Annual Report. Manages the first destination data collection process including using Qualtrics, coordinating participation in the Grad Fair, and collaborating with the Office of Institutional Research. Maintains the accuracy and security of highly confidential student, alumni and employer data by collaborating with other departments including ITS, Dean of Students, and Registrar's office.

» Event Planning and Marketing: Plans and executes career fair events including online registration and payment processes, securing supplies, marketing and promotional pieces, student and employer online and/or print materials production. Assists with marketing, promotion, and coordination of workshops and events including flyers, room reservations, and service requests.

Qualifications required

»Associates of Arts, Business, 3-5 years of customer service and administrative practice or a combination of significant education, training, certifications, and work practice.

» practice and skill effectively communicating in a collaborative environment.

» capability to follow directions and work independently on projects with a strong attention to detail.

»Highly proficient in Microsoft Word, Excel, PowerPoint, Publisher and Google Suite. expertise of, or capability to lgain recruiting systems software (e.g. Handshake, PeopleGrove, etc.).

» capability to train students in office etiquette and to interact effectively with students, staff, alumni, employers, parents, etc.

»Familiarity with managing budgets is preferred.

»Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.

»Able to anticipate, deliver on, and exceed the expectations of constituencies served e.g., students, faculty, alumni, supervisees, and colleagues.

» capability to organize, manage, and complete multiple priorities in a timely manner.

»Able to introduce and drive innovation in ways small and large.

»Able to proactively identify and pursue significant learning and professional development opportunities and apply new expertise, insights, and expertise to enhance results.
The expected rate for this job offer is $21.00 - $23.00 per hour. Except for functions with a set rate of pay, the wage/income of the finalist selected for this function will be set located on a variety of factors, including but not limited to departmental budgets, qualifications, practice, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.
We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a prosperous candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.
Note: All new hires of Union College are subject to a thorough education, work practice, and criminal history background check.

Union College
Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.
Union College offers an exceptional benefits package that includes medical, dental, and vision insurance, life and discapability coverage, a generous 11% retirement plan contribution and tuition remission.

Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those located on race, religion, discapability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, discapability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.