Office Coordinator

Req #

Job ID

15584

Job Location

Brooklyn, NY

Zip Code

11235

Category

Office and Administrative Support

Agency

Status

Regular Full-Time

Office

Salary

$35,041.49 - $43,801.86 per year

Manages the administrative support function to assist department in meeting goals and objectives.

The MJHS Difference

At MJHS, we are more than a workplace; we are a supportive community committed to excellence, respect, and providing high-quality, personalized health care services. We foster collaboration, celebrate achievements, and promote fairness for all. Our contributions are recognized with comprehensive compensation and benefits, career development, and the opportunity for a healthy work-life balance, advancement within our organization and the fulfillment of having a lasting impact on the communities we serve.

Benefits include

Tuition Reimbursement for all full and part-time staff

Generous paid time off, including your birthday!

Affordable and comprehensive medical, dental and vision coverage for employee and family members

Two retirement plans ! 403(b) AND Employer Paid Pension

Flexible spending

And MORE!

MJHS companies are qualified employers under the Federal Government’s Paid Student Loan Forgiveness Program (PSLF)

Responsibilities

Performs all secretarial duties including typing, copying, filing, messages and desktop publishing.

All correspondence is created and responded to in a complete and timely manner.

Mail sorted and distributed upon receipt.

Menu’s are created and printed 48 hours in advance.

Files are maintained in an easy to access manner and updated regularly.

Maintains and updates resident menu files in Geri-Menu. Prints meal tickets, tallies and nourishment labels.

Meal tickets are printed based on food preference taken off of the weekly menu filled out by the resident.

Diet change order forms are retrieved from nursing unit’s daily and changes updated in Geri-Menu in a timely fashion.

Processes diet cards and labels as needed.

Verifies and edits timecards or schedules to record absences, vacation in preparation for bi-weekly payroll processing.

Maintain and excellent level of knowledge of Kronos functionality.

Late and Absence reports/audits are conducted on a bi-weekly basis.

Maintain excellent level of knowledge of Kronos functionality.

Late and Absence reports/audits are conducted on a bi-weekly basis.

Qualifications

High school diploma or equivalent required.

1 to 2 years experience in a clerical position requiring strong computer and customer service skills. Timekeeper knowledge in healthcare.

Proficient Microsoft word, excel, outlook PowerPoint and e-mail skills.

Must be familiar with general office equipment.