Administrative Assistant
SALARY: $19-27/hour (Pay is dependent on experience)
HOURS: M-F 7:00 AM - 3:30 PM SUMMARY:
Provide administrative support to the Director of Insurance & Administration and Executive team, including document management, report preparation, and general office operations ESSENTIAL FUNCTIONS:
- Administrative Support to Director of Insurance & Administration including but not limited to:
- Run, distribute and store various reports using multiple software programs
- Provide documentation support for incidents
- Review, organize, document, and file various insurance documents
- Prepare meeting agendas
- Update and distribute various corporate lists and documents
- Scanning, naming and organizing confidential documents
- Assist with marketing and distribution of related materials
- Assist with various tasks and provide support requested by the Executive team
- Manage company cell phone program
- Payroll time entry
- Provide administrative support to property management department
- Other administrative tasks as assigned
- High School Diploma or GED and a minimum of 3 years of relevant administrative experience in the construction industry
- Valid NYS Driver’s License
- Proficient in Microsoft Office – Outlook, Word, Excel, Adobe, PowerPoint
- Knowledge or experience with commercial insurance and incident management a plus
- Experience with SharePoint, Sage 300 CRE and Sage Paperless a plus
- Strong interpersonal, organizational, and efficiency skills
- Attention to detail and a high level of accuracy
- Strong written language skills
- Strong computer technical skills
- Excellent customer service skills
- Positive attitude
- Record of reliability
- Ability to exercise independent judgement to identify and solve problems in a timely manner
- Ability to manage shifting priorities
- Must maintain confidentiality and ensure all documentation is securely stored or destroyed according to company policy
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is subject to physical activity and strenuous work. The employee is frequently required to stand; walk; sit; use hands to handle or feel objects, perform computer data entry, reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear; lift and/or move up to 40 pounds. While performing the duties of this job, the employee is usually exposed to an office environment. There may be exposure to unusual elements such as temperature fluctuations, dirt, dust, fumes, and smoke. The noise level in the work environment is usually quiet to moderate.
Recommended Jobs
Outdoor Instructor
As an Outdoor Instructor, you'll deliver thrilling outdoor experiences that ignite a love for learning and foster deeper connections. With our Outdoor School Programs, Teambuilding, and Group and Fam…
Physical Therapist Acute Care
Cooperidge Consulting Firm is seeking a Physical Therapist for a premier health organization in Elmira, NY . This is a high-impact, Direct Hire opportunity for a compassionate therapist to j…
Senior Traction Power Engineer
Requisition ID: 92854 Job Category: Infrastructure; Consulting; Engineering; Project Engineering; Project Management Location: Brooklyn, NY, United States Join a company that is passiona…
Production Associate - 2nd Shift
As the Machine Operator you would fabricate orders according to job specifications with an eye towards process improvement, quality and meeting or exceeding job productivity and efficiency standards.…
Investment Banking Vice President
New York City - New York - United States of America About The Role CBRE is seeking an Investment Banking Vice President to join our Capital Markets platform. This role is responsible for suppor…
Assistant Store Manager
Sephora is seeking an Assistant Store Manager for its Skyview Center location in Flushing, NY. This role involves supporting store operations, leading a team, and enhancing client experiences. The pos…
RN manager
RN manager Overview Overview: ArchCare cares for people of all ages and faiths where they are most comfortable and best able to receive it - at home, in the community and in nursing …
Junior Full Stack Engineer
Who We Are Baton Corporation is the development company that builds and operates the entire technology stack behind pump.fun , the largest memecoin launchpad in production today. The systems are l…