Post manager - vp - academic affairs

Location: Albany, NY Category: Promotional Posted On: Thu Nov 6 2025 Job Description:

The position is responsible for providing post-award grant, contract, and MOU management support. The position requires the ability to manage high volume and complex grant management support, working with Principal Investigators (PI), key personnel, collaborating institutions and administrative staff to ensure post-award activities are successfully executed. The incumbent will provide financial management of grant funds including expenditures and account balances, completing personnel forms, travel, purchasing, contract management support, interfacing with Research Foundation (RF) support offices, such as the Office of Equipment management. The incumbent also will work with the Office of Diversity and Inclusion and The Office of Human Resources for all recruitment activities and will provide post-award support and training to the faculty, staff, and students engaged in research.

Primary Responsibilities:

• Act as the principal liaison for post-award research operations.
• Monitor account expenditures for accuracy, ensuring compliance with budgetary guidelines and project objectives using the Research Foundation Reports Center.
• Collaborate with Principal Investigators (PIs) to establish and oversee an efficient system for monitoring grant expenditures and account balances.
  • Deliver quarterly account summaries to PIs, with additional updates as required, particularly during the final months preceding award completion.
• Coordinate with PIs to establish and manage a streamlined process for personnel transactions related to external sponsorships and contracts.
  • Prepare and submit personnel appointment, change, and labor distribution forms.
  • Facilitate release time and summer salary documentation.
  • Serve as the primary point of contact for recruitment activities, liaising with the Office of Human Resources (State & RF) and the Office of Diversity and Inclusion.
• Procurement support for grants and contracts.
  • Initiate, prepare, and process purchase requisitions for project-related supplies, equipment, and services.
  • Reconcile P-Card transactions.
• Prepare necessary student tuition forms.
• Assist with the preparation and submission of internal and external programmatic reports required by the sponsor
  • Certify effort reports
  • Review, reconcile and prepare final expenditures
• Prepare and monitor paperwork for travel advances and reimbursements.
  • Assist with grant-related domestic and foreign travel arrangements for faculty, students, consultants, collaborators, and candidates to meetings, conferences, and field research trips to include corresponding with travel agency
  • Make travel reservations
  • Submit required travel reimbursement materials
• Manage tuition payments for personnel on awarded projects
• Provide assistance for participant incentives
• Interface with Office of Equipment Management for all RF purchases
• Interface with RF to ensure compliance with Foundation, Federal, State, and University regulations
• Provide post-award training to the faculty, staff, and students engaged in research
• In collaboration with faculty researchers, the Environmental Health and Safety Office and the Office of Research and Regulatory Compliance promote the efficient, effective, and safe administration of research, and compliance with the applicable rules and regulations imposed by federal, state, and private sponsors, the Research Foundation of SUNY, and the University at Albany
• Develop and maintain resource documents to guide faculty on Research Foundation processes and forms
• Work collaboratively with pre-award staff as needed

Functional and Supervisory Relationships:

• The position reports to the Post Award Supervisor position.
• The incumbent will not supervise any positions.

Minimum Qualifications:

• Bachelor's degree in business, accounting or related field from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.
• A minimum of two years of experience working in a research environment or equivalent administrative experience.
• Experience with budget management.
• Excellent written and verbal communication skills.
• The ability to work independently and as a team member in-person and remotely, multi-task, and respond professionally in challenging situations is essential.
• Experience working with commonly used software such as Microsoft Office Suite (including TEAMS) and Adobe applications.

Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community

• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Experience with online funding opportunities search and grant submissions portals, such as Pivot, Grants.gov, NIH RePorter, and NSF's Research.gov.
• Experience in writing/reviewing scientific reports for funded research projects at an institution of higher education.
• Experience interpreting and applying policies at multiple levels of authority (federal, state, and institutional).
• 2-5 years' experience in research administration and compliance.

Working Environment:

• Typical office environment

This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.

For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.

Professional Rank and Salary Grade: Senior Staff Assistant, SL3, $57,151 - $60,000

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

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