Administrative Assistant

Red Door Individualized Learning Program (ILP)

Red Door Individualized Learning Program (ILP) is a New York State-approved preschool special education provider supporting children with disabilities through specialized instruction, related services, and inclusive preschool programming.

We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support both our preschool special education (§4410) and general education preschool operations.

Position Summary

The Administrative Assistant supports the daily administrative operations of both the special education and general education preschool programs. This role assists with front desk operations, student records, enrollment, CPSE Portal documentation, attendance tracking, and family communication.

The ideal candidate is professional, organized, able to multitask, and comfortable working in a fast-paced educational environment.

Primary Responsibilities

Front Desk & Administrative Support

• Greet and assist parents, visitors, students, and staff in a professional manner
• Answer and direct incoming phone calls and emails
• Maintain visitor logs and front desk organization
• Assist with filing, scanning, copying, and data entry
• Support scheduling, appointments, and administrative coordination
• Maintain confidentiality of student and staff information
• Support daily preschool operations and classroom administrative needs

Student Records & Enrollment

• Assist with enrollment and registration processes for new and returning students
• Collect, organize, and maintain student records and required documentation
• Track missing paperwork and follow up with families as needed
• Create, organize, and archive student files by school year and classroom
• Maintain accurate electronic and physical student records

4410 Special Education Support

• Assist with CPSE Portal documentation and data entry
• Upload prescriptions, mandates, progress reports, and related student documents
• Finalize and distribute IEPs to teachers and providers
• Coordinate documentation with therapists, providers, evaluators, and school districts
• Support compliance with preschool special education requirements and timelines

Attendance & Compliance Support

• Maintain attendance records and assist with attendance tracking
• Support documentation and administrative compliance requirements
• Assist management with preparation for audits, inspections, and program reviews
• Maintain organized records and documentation for operational compliance

Qualifications

• Bilingual in Spanish preferred, but not required
• High school diploma required; Associate’s degree preferred
• Administrative experience preferred, but willing to train the right candidate
• Strong organizational, communication, and customer service skills
• Strong computer skills, including Microsoft Office and Google Suite
• Ability to multitask and manage deadlines in a fast-paced environment
• Experience in education, childcare, or special education preferred
• Familiarity with CPSE Portal, Procare, or preschool special education is a plus

Job Details

Job Type: Full-time

Pay: $21.00 – $23.00 per hour

Expected Hours: 35–40 hours per week

Schedule: Monday–Friday, 7-hour shift

Work Location: In person

Benefits

• 401(k)
• Health insurance

About the Role

This is a great opportunity for someone who is organized, dependable, and interested in supporting children, families, and staff in an educational environment. The Administrative Assistant plays an important role in keeping daily operations running smoothly while helping ensure records, communication, and compliance requirements are properly maintained.

How to Apply

Interested candidates should submit their resume and contact information for consideration using the form, or directly send resume to: [email protected]

Hiring: Immediate Hiring

Job Category: Related ServicesSpecial EducationTherapeutic ServicesPreschool & Childcare

Job Type: Full Time

Job Location: 30 W. Columbia St. Hempstead NY