Senior Fiscal Associate

• Full-Time

• No Exam Required

• Responsible for the submission of all Task Orders and Budget Modifications (Intracity, etc) through FMS 1 and 2.
• Responsible for the submission of all purchase orders through the City's Financial Management System.
• Analyze and process assigned payment requests which includes ensuring the information on invoices and its associated purchase orders align and that payments made are in accordance with budget allocations and fiscal year delivery periods.
• Review solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, small purchases, formal contracts ($100k+), and intergovernmental purchases.
• Responsible for all PASSPort and Financial Management System (FMS) Encumbrance Reconciliations
• Responsible for reconciliation of fiscal year close out of contracts which includes and is not limited to closeout letters, follow up on receivables, FMS encumbrance decreases.
• Alongside the Director, produce monthly variance reports.
• Communicates with vendors to request required documents.
• Process commodity orders utilizing the New York State Requirement Contracts, New York City Requirement Contracts, Punch-Out (MRO) orders, and/or Micro-purchase orders as necessary.
• Working alongside the Director, Monitor and maintain fiscal year closeouts in accordance with the Comptroller's directives.
• Working alongside the Director, manage the payment and travel reconciliation process and staff reimbursement process.
• Assist with timekeeping and other special projects as requested by the Director.

• At least 4 years of experience working with purchasing, procurement, contract administration or a related field.
• Must have experience with the City of New York's Financial Management System and a willingness to learn other citywide systems on contracting, procurement, and administration.
• Strong proficiency in Microsoft Excel, Word, PowerPoint, and dataset analysis.
• Experience working with vendors and invoice processing.
• Excellent organizational and time-management skills, including the ability to take initiative, problem solve, balance competing priorities, work independently, pay close attention to detail, meet deadlines, and work well under pressure.
• Excellent time management skills and experience working in a deadline-driven environment.
• Other formal education that is relevant can be helpful, such as business management, public administration.
• Demonstrated commitment to racial equity, social justice, and accessibility.
• Background of living in, working within, or growing up as a member of communities facing historical oppression will contribute to your ability to guide the planning process.
• Demonstrated commitment, competency and strong familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, or Pacific Islander communities in New York City, or other marginalized groups.
• Technical skills or project management skills are a plus.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Public Service Loan Forgiveness

Residency Requirement

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Shortlist

• Experience Level: Experienced (Non-Manager)

• Category: Administration & Human Resources