Contract Management Specialist 1 (NY HELPS) - VID 208883

NY HELP Yes

Agency General Services, Office of

Title Contract Management Specialist 1 (NY HELPS) - VID 208883

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address ESP, Corning Tower, 32nd Floor

City Albany

State NY

Zip Code 12242

Duties Description Under supervision of a Contract Management Specialist 2, this position is responsible for a wide range of procurement related activities in the OGS Agency Procurement Office within the Division of Financial Administration. The unit is responsible for developing and administering service contracts, processing grant contracts and coordinating purchases, for OGS and several other hosted agencies. Specific duties may include, but not be limited to:- Become proficient in understanding laws, policies and procedures governing NYS procurements- Work with program staff in understanding and documenting requirements for assigned procurements- Review program requirements for adherence to State and Agency policy, compatibility with goals and availability of funds-Draft solicitations, contracts, amendments, and related documents for assigned procurements- Develop schedules, monitor progress, and communicate required actions for assigned procurements- Utilize the Statewide Financial System (SFS) to establish and encumber contracts, process transactions and access reports- Monitor contracts and payments for compliance with contract terms- Provide guidance to agency and hosted agency staff regarding procurement methods, contract development, and contract administration- Assist in processing Grant contracts on behalf of hosted agencies- Gather and analyze data, draft reports and spreadsheets, develop and document proceduresNote:*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level * based on their experience and education. Required experience:Six years of experience managing contracts and related budgets, including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; and monitoring and review of contract terms. *Contract Management Specialist level requirements: -Contract Management Specialist Trainee 1 (equated to SG-14): Four years of experience. -Contract Management Specialist Trainee 2 (equated to SG-16): Five years of experience. -Contract Management Specialist 1, SG-18: Six years of experience. Substitutions:An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. ORApplicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title, OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor's degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists. PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AG

Telephone 518-473-5282

Fax 518-486-1631

Email Address [email protected]

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter to [email protected] detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.